Sr Assistant
Edwards Lifesciences
Wet Plant, Cartago, Costa Rica
hace 22 horas

Provide administrative support to assigned department, individual, and / or area.

Key Responsibilities :

  • Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited supervision
  • Assist in semi-routine administrative projects / tasks
  • Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
  • Manage schedule and calendar of management with attention to accuracy and detail
  • May plan and execute meetings and events, under supervision
  • Use broad range of computer programs to support development of correspondence, presentations, and to perform data entry in support of a department, significant organization
  • Assistance to the company directors with respect to various administrative tasks including : x000D
  • o travel arrangements i.e. flight, car rental, accommodation bookings x000D

    o processing and preparation of travel expenses x000D

    o tailoring / finalizing business presentations x000D

    o prepare meeting minutes

  • Other incidental duties such as : x000D
  • o Schedule domestic and international travel in compliance with existing policies and procedures x000D

    o Cooperate and support larger corporate events (e.g. conferences, team-buildings, Xmas party together with Office Supervisor) x000D

    o Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives)

    Education and Experience :

    H.S. Diploma or equivalent 4 years years experience of previous related experience Required and

    directly related experience including executive administrative support Required

    Additional Skills :

  • Proficiency in Microsoft Office Suite
  • Good written and verbal communications skills
  • Good problem-solving skills
  • Ability to manage travel arrangements
  • Attention to detail
  • Excellent interpersonal and communication skills and good manners
  • Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen
  • Highly organized, accurate, consistent and dedicated to performing the internal / external client experience
  • Able and willing to work effectively in a team as well as on its own
  • Works well under pressure
  • Contacts are across the organization, and may include external contacts
  • Adhere to all EHS rules and requirements and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence / control
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