Logistics Coordinator
BlueForce Inc, Inc.
San Jose, Costa Rica
hace 10 días

Description

BlueForce, Inc., is seeking candidates for a Logistics Coordinator position to support the US Department of State’s (DOS) Central America Regional Security Initiative contract (CARSI) under the DOS Bureau of International Narcotics and Law Enforcement Affairs (INL) Program in San Jose, Costa Rica.

Qualifications

  • Costa Rica Citizenship
  • Education Completion of a 4-year degree in business, management, marketing, information technology, or another relevant course of study
  • Experience 3 to 5 years’ experience performing in a travel and logistics role
  • Skills and Abilities :
  • o High verbal and written proficiency in both English and Spanish languages

    o Working knowledge of the Joint Federal Travel Regulations (JFTR) and other regulations, policies and laws pertaining to travel on behalf of U.S. government missions

    o Familiarity with Panamanian work permit / VISA regulations, policies and laws pertaining to travel on behalf of U.S. government missions

    o Ability to research, evaluate and incorporate existing and changing travel and work permit / VISA regulations in policies and procedures

    o Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the management team

    o Strong to excellent analytical and communications skills

    o Ability to use independent judgment and creativity to address and resolve personnel / stakeholder issues

    o Must be able to prioritize and plan work activities as to use time efficiently

    o Must be organized, accurate, thorough, and able to monitor work for quality

    o Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

    o Some moderately heavy lifting (of computer monitors, printers, etc.) may be required. Good manual dexterity required to use common office equipment (e.

    g., computers, mobile devices, calculators, copiers, scanners).

    o Competency in Microsoft applications including Word, Excel, and Outlook

  • Preferred Qualifications :
  • o Knowledge of Department of State agency-specific policies, processes and procedures

    o Familiarity with Information Technology (IT) asset management

    o Experience with Concur travel system to include expense reporting and invoicing

    o Intimate familiarity with Costa Rican work permit and VISA rules, regulations, and processes

    Duties

  • Responsible for administrative oversight of cradle-to-grave Logistics Support for employees
  • Responsible for coordination, tracking, monitoring, and archival of travel needs to include :
  • o Travel Accommodations Review, Approval and Booking

    o VISA and Work Permit Considerations for Travel Destinations

    o Travel Tracker Monitoring and Updating

    o Travel Monitoring and Logistical Support

    o Expense Report Reconciliation and Approval

    o Expense Package Submission for Approval and Invoicing

  • Responsible for coordination, tracking, monitoring, and archival of VISA and Work Permit needs to include :
  • o Obtaining VISAs and Work Permits for U.S. Citizens, Local Nationals (LNs) and Third Country Nationals (TCNs)

    o Status monitoring to ensure timely renewal of employee VISAs and Work Permits

    o VISA and Work Permit Considerations for both local and international travel

  • Responsible for the creation, maintenance and archival of filing structure related to travel needs of employees, as well as the VISA / Work Permits
  • Assist in the onboarding process providing accommodations and support where needed, such as employee badging and first day reporting
  • Ensure relevant standards, processes and regulations are upheld in accordance with company policy, as well as state, Panamanian local, federal and international laws.
  • Manage acquisition, deployment, utilization, tracking, security, and final disposition of IT assets.
  • Manage IT hardware asset portfolio with respect to risk, cost control, governance, compliance, and performance objectives.
  • The above information has been designed to indicate the general nature and level of work performed by employees within this classification.

    It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

    BlueForce employment is contingent upon individual’s providing legal proof of identity and satisfactory background check results.

    Please note if applying for a position in the United States : All applicants must furnish legal authorization to work in the United States within three (3) working days of time of hire.

    If a Government clearance is required, applicants will be subject to a security investigation and must meet eligibility requirements for access to classified information.

    BlueForce is firmly committed to hiring and retaining a diverse workforce and in providing equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, veteran status, and any other basis protected by applicable law.

    BLUEFORCE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER, AND A DRUG-FREE WORKPLACE

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