Document Management Specialist
San Jose
hace 5 días

Great that you're thinking about a career with BSI!

About the role :

We are seeking a writer / editor and administrative rock star to join our team! The ideal candidate should be an expert in Microsoft Word with excellent writing, copy-editing, and general project management skills.

Employees in this role will format and review various types of documents, manage files, facilitate an internal quality review program, provide general administrative support, and participate in operational work groups that support internal work processes and knowledge management.

If you are an organized self-starter skilled at writing, formatting, proof-reading, editing, and managing quick-turn projects, this may be just the job for you!

This position supports a national consulting organization with diversified service offerings, including occupational health and safety, sustainability, security and resilience, and supply chain.

We are currently seeking a candidate willing to work 8AM to 5PM Pacific. Ideally this employee would be positioned near one of our western U.

S. offices (Scottsdale, Arizona; Alameda, Laguna Hills, or San Jose, California; Hillsboro, Oregon; or Seattle, Washington), but work-from-home flexibility is supported.

Document Management Specialist Responsibilities :

  • Reviewing, formatting, and finalizing for client delivery all types of documents (reports, proposals, presentations, collaterals, resumes, and more) in Word, Excel, PowerPoint, Adobe PDF, etc.)
  • Managing, designing, and working with document templates
  • Collaborating and communicating with consultants to manage reports, proposals, and other project deliverables
  • Delivering problem-solving support for file management tasks and document formatting issues
  • Providing general administrative support and office assistance, as applicable
  • Participating in operational work groups around internal processes, best practices, and knowledge management
  • Education / Qualifications :

  • Advanced copywriting / editing skills
  • Microsoft Word expertise
  • Must understand and know how to update styles, work with automated fields (e.g., Quick Parts, references, tables of contents), format recurring headers and footers, program links, leverage section breaks, etc.
  • Working knowledge of Box cloud software is preferred
  • Graphic design skills (Adobe Suite, In Design), SharePoint experience, and Apple Pages and Keynote software familiarity are a plus
  • Ability to work in a fast-paced environment, shift focus, and be flexible as workload priorities change
  • What we offer :

    BSI offers a competitive salary, group-sponsored health and dental, short-term and long-term disability, a company-matched 401k plan, company paid life insurance, 11 paid holidays and 4 weeks paid time off.

    Our Excellence Behaviours : Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI.

    They help us ensure that BSI is a great place to work and a highly successful business.

    BSI is an Equal Opportunity Employer and we are committed to diversity.

    BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team.

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