Grant Compliance and Donor Reporting Manager
Habitat for Humanity
San Jose, Costa Rica
hace 3 días

Habitat for Humanity International (HFHI) is currently seeking a talented professional for the role of a Grant Compliance & Donor Reporting Manager (GCDR).

Overall the Grant Compliance & Donor Reporting (GCDR) Manager ensures compliance with donor requirements by supporting GCDR’s strategic objectives :

  • Enhance Global Grants Management and Compliance capacity to support HFH’s growth in grant funding
  • Ensure HFH and its external partners are in compliance with grant requirements
  • This position will be based in San Jose, Costa Rica.

    Key Responsibilities :

    Perform pre-award activities including grant applications 20%

  • Lead the capacity assessment of HFH and its external partners to manage future grants as required
  • Provide technical support in the preparation and review of project proposal budgets
  • Participate in Go / No-Go decision for grant application
  • Perform donor financial reporting 20%

  • Prepare, consolidate, review, and submit required financial reports for grants received through HFHI (excluding branches) with donor requirements
  • Review required financial reports for grants received through NOs, including branches with donor requirements before submission to the donor
  • Develop / publish grant accounting procedures when grants are received from a new donor or when there are significantly complex reporting requirements attached to a grant
  • Perform grant compliance support and review 25%

  • Review grant agreements (including financial budget, match and reporting requirements) before signing with grantor / donor
  • Participate in selection of subrecipients and contractors under a grant
  • Review HFH subgrant agreements / contracts with subrecipients / contractors (including financial budget, match and reporting requirements) before signing with subgrantee / contractor
  • Highlight grant requirements and create an understanding of those
  • Perform periodic desk / onsite monitoring of grant implementation which may include review of expenses charged to grants for eligibility and obtain reasonable assurance that HFH and its external partners comply with grant requirements
  • Enhance global grants management capacity 25%

  • Develop / publish standard grants management policies, procedures, tools, etc.
  • Provide training, guidelines, tools, advisory services, and share best practices
  • Support the development of financial management systems of NOs including branches to manage grants which may include developing policies, procedures, etc.
  • Support internal and external audits for grants 10%

  • Internal Audit
  • Grantors / Donors Audit
  • External audit required by donors
  • Key Requirements :

  • Bachelor’s degree or its equivalent in Accounting, Business Administration, etc.
  • Advanced degree in relevant field
  • At least Five (5) years’ experience in ensuring grant compliance and donor reporting
  • Financial Management in non-profit industry
  • Knowledge and experience of complex donor requirements, such as US Federal Agencies, Irish Aid, DFID, CIDA, EU, etc.
  • Ability to understand financial reports and analyze financial variances
  • Fluent in spoken and written Spanish and English
  • Detail oriented, particularly with regard to donor agreements, contracts and other related legal documents
  • Contractual negotiation skills
  • Ability to coordinate with all stakeholders of grants management
  • Good project management skills in planning, organizing, executing and monitoring
  • Good verbal communication and inter-personal relation skills
  • Strong writing skills
  • Strong Office 365 skills, especially Excel, Word, PowerPoint, PowerBI and PowerApps
  • Active support of HFHI Values and Commitments

  • Humility We are part of something bigger than ourselves
  • Courage We do what’s right, even when it is difficult or unpopular
  • Accountability We take personal responsibility for Habitat’s mission
  • Safeguarding : HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.
  • Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

    Preferred :

  • Developing training materials and facilitating training workshops
  • Fluent in spoken and written Portuguese and / or French.
  • International NGO work experience
  • Working knowledge of GAAP, Sun Systems, Navision, etc.
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