BlueForce is seeking to hire an Acquisitions
Assistant to support the US Department of State’s (DOS) Central America
Regional Security Initiative Program (CARSI) under the DOS Bureau of
International Narcotics and Law Enforcement Affairs (INL) Program.
The Acquisitions Assistant provides technical acquisitions expertise on behalf of INL in support of host-nation efforts to improve operational and managerial procurement.
US Citizen, Third Country National (TCN) or Local National (LN with RSO approval)
MRPT Security Clearance
Spanish FSI level 4 / 4
English FSI level 3 / 3
A Bachelor’s degree from an accredited institution or eight years experience in acquisition management and a high school graduate or equivalent title.
At least five (5) years of progressive demonstrated experience in administration is required. Experience must include a minimum of six months in the area of finance and / or accounting, acquisition, and contracts.
Demonstrated excellent written and communication skills with the ability to discuss complex procurement technical issues orally and in writing.
Demonstrated proficiency in using Microsoft Office Suite, MS Word and Excel.
Demonstrated knowledge of basic management principles.
Experience working with USG agencies.
DUTIES AND RESPONSIBILITIES
Works closely with the US Embassy INL / Costa Rica Coordinator, FSN Procurement Supervisor, and Contracting Officer’s Representative (COR).
Maintains open, timely, and effective communications with the INL / Costa Rica Coordinator and with the INL / Procurement Supervisor on issues falling under the scope of work, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
Assists in reviewing and defining requirements and technical specifications for commodities and services procured by the INL section for CARSI and other Embassy Law Enforcement agencies funded by INL.
Assists in responding to requests for solicitations and evaluation of quotations, research of purchase order prices, and assist in the processing of procurement documents.
Advises INL on purchases of items and services locally or in the US needed for the operation of INL using mechanism described under Simplified Acquisition Methods with a ceiling of $150,000 USD per transaction.
Demonstrates teamwork, the exercise of discretion, judgment, and personal responsibility.
Performs a wide range of assistance to INL regarding acquisition functions to help ensure programmatic success of INL / CR.
Ability to prioritize and complete tasks within limited follow-up by the supervisor, while also filling in gaps as needed to ensure the responsiveness of the team.
Assist in reviewing procurement requests and statements of work (SOW) for accuracy and technical specifications, ensuring the requesting office provides sufficient information to make successful purchases and to notify the requesting office when information is insufficient and requires adjustments.
Assist in preparing requests for sole source procurement actions detailing required inputs for INL Coordinators approval.
Advise on the type of procurement mechanism to be used i.e. Purchase Order, Delivery Order, BPA call, Purchase Card.
Research sources of supply and request cost data for Independent Government Cost Estimate (IGCE) by all appropriate means.
Assist in the preparation of procurement packages to be submitted into ARIBA system as support documentation : reviews ICGE quotes, analyzes specifications, conditions and prices against SOW.
If needed, provide guidance to requesters to conduct Technical Evaluation.
Backup other Acquisition Assistants across teams, as necessary.
Provide management support such as tracking documents, lessons learned, and best practices across INL programs and / or operations as required.
Coordinate with program officers on a wide range of technical matters that arise in the administration of the assigned contracts and purchase orders.
Monitors contractors’ progress and performance to assure compliance with all contract terms and conditions. Advises the COR when problems arise.
For assigned projects, advise on contract performance information to all concerned parties, including program offices / officers and INL management.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.
BlueForce employment is contingent upon individual’s providing legal proof of identity and satisfactory background check results.
Please note if applying for a position in the United States : All applicants must furnish legal authorization to work in the United States within three (3) working days of time of hire.
If a Government clearance is required, applicants will be subject to a security investigation and must meet eligibility requirements for access to classified information.
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