The Accounts Payable Coordinator is responsible for weekly processing of accounts payable and employee expense reports, and monthly preparation of journal entries and balance sheet reconciliations.
Additional focus is required on tax and country specific requirements. This role also requires preparation and analysis of monthly cost reports.
What You Will Do
Accurately code and enter invoices in Deltek Vision Software for designated Payables
Review expense reports for accuracy (including tax) and compliance with Gensler policies
Run weekly cash requirements report and compile all approved invoices and expense reports for LATAM offices
Set-up new vendor accounts and profiles
Review and process cash advances and reconcile employee ledger
Periodic review of all open payables
Reconcile petty cash
Reconcile P-Card accounts and compile back-up for upload in BOA Works software
Prepare monthly departmental cost reports
Coordinate monthly cost review meetings with each cost group
Miscellaneous projects as requested
Current Student of accounting, business administration degree or related field
100% bilingual English / Spanish, well written with excellent verbal communication skills
Strong computer skills, specifically Microsoft Excel
Proficient in data entry
Able to work well under pressure with multiple tasks and deadlines
Cost conscious, and able to scrutinize overhead charges and expense reports, alerting when appropriate
Able to respond to vendors, consultants and staff in a timely and professional manner
Able to maintain strict confidentiality
Highly organized, detail oriented with a high level of accuracy
Legally authorized to work in Costa Rica preferred
US Visa and valid passport
Gensler is proud to be an equal opportunity workplace and is an affirmative action employer. All aspects of employment decisions will be based on merit, competence, performance, and business needs.
We do not discriminate on the bases of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you need assistance or an accommodation due to a disability you may contact us . We celebrate diversity and are committed to creating an inclusive environment for our colleagues.