Asistente de Gerencia
Cardinal Health
Alajuela, Alajuela, Costa Rica
hace 2 días

What Administration contributes to Cardinal Health

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be expected to work independently with little supervision.

This person must be well organized, flexible and enjoy the administrative challenges of working in a matrix organization with diverse people and programs.

The ability to interact with staff at all levels in a fast paced environment, while remaining flexible, proactive and resourceful, with a high level of professionalism and confidentiality is crucial to this role.

Good written and verbal communication skills, coupled with strong decision-making ability and attention to details are equally important.

ESSENTIAL FUNCTIONS

Be responsible for heavy calendar management, requiring interaction with both internal and external stakeholders to coordinate a variety of meetings.

Answer phones and manage all incoming calls promptly and efficiently.

Communicate, and handle incoming and outgoing electronic communications on behalf of the manager. Filter incoming emails and demonstrates the confidence and initiative to prioritize on managers behalf when appropriate.

Assist the manager with preparation of presentation materials e.g. PowerPoint , etc.

Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.

Prioritize and manage multiple projects as assigned simultaneously, and follow through on issues in a timely manner.

Arrange travel schedules and reservations for the manager as needed.

Processing of department expense reports; Credit Card statement reconciliation; budget tracking.

Collects, prepares and formats information for use in discussions / meetings with staff and outside individuals.

Organizing / planning cross-functional / large team meetings (face to face or via Teams or Zoom).

  • Handle confidential information accordingly and making sure all Cardinal Health guidelines of conduct are followed.
  • Qualifications required

    High school degree diploma. (Bachelor’s degree in Business Administration or related field preferred)

    4+ years experience as an Executive Assistant, Administrative Assistant supporting high level leaders

    Excellent communication skills and command of the English language (spoken and written)

    Comfortable using all necessary office equipment, including printers and fax machines.

    Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint)

    Commitment to discretion and confidentiality concerning sensitive company information

    Familiarity with cloud systems and calendaring software.

    Commitment to discretion and confidentiality concerning sensitive company information

    Excellent organizational skills, a proactive mindset, and ability to multitask and prioritize work.

    What is expected of you and others at this level

    Effectively applies knowledge of job and company policies and procedures to complete a variety of assignments

    In-depth knowledge in technical or specialty area

    Applies advanced skills to resolve complex problems independently

    May modify process to resolve situations

    Works independently within established procedures; may receive general guidance on new assignments

    May provide general guidance or technical assistance to less experienced team members

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