Your tasks
Summary of Key responsibilities
Recruitment
Implements recruitment policies and practices
Ensures compliance with recruitment policies and practices
Ensures adequate supply of qualified candidates
Maintains relationships with staffing agencies
Assists with recruitment and interview processes
Oversees the placement of position openings
Reviews resumes for qualified candidates
Follows interview process guidelines
Conducts effective and compliant interviews
Requests information from previous employers, and other references to determine applicants' employment acceptability
Provides an overview of duties and responsibilities, compensation, schedules, and working conditions
Selects qualified job applicants or refers them to managers
Coordinates hiring recommendations when appropriate
Drafts new hire offer letters for approval
Onboarding
Develops company orientation objectives and plan
Assists supervisors with the development of departmental and job-specific orientation guides
Ensures orientation documentation is completed timely
Plans and conducts new employee company orientation for successful employee integration
Compliance
Maintains and updates human resources documents and systems, such as organizational charts, employee handbooks, directories, and other documents
Maintains personnel files in compliance with applicable legal requirements
Understands and communicates policies and policies
Prepares or maintains employment records related to events such as interviewing, hiring, termination, leaves, transfers, or promotions, using human resources management systems
Maintains current knowledge of local compliance guidelines and laws
Recognizes possible compliance matters and seeks supervisory support
Keeps technically current and applies new knowledge
Employee Relations
Advises supervisor of employee relations issues, such as harassment allegations, work complaints, or other employee concerns
Prepares separation packets and conducts exit interviews
Prepares draft HR related memorandums
Serves as a link between management and employees by handling questions
Resolves personnel issues with minimal interruption to the company and others
Communication / Miscellaneous
Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
Develops constructive and cooperative working relationships with others, and maintains them over time
Clearly explains company personnel policies, benefits and procedures to employees or job applicants
Develops specific goals and plans to prioritize, organize and accomplish work
Supports research and / or special projects
Posts relevant work hours to client files to bill clients properly
Prepares monthly headcount report for management
Prepares and saves electronic files
Processes and issues employee paychecks and statements of earnings and deductions
Processes paperwork for new employees and enters employee information into the payroll system
Records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records
Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies
Reviews and approves invoices for temporary staff
Reviews assigned timesheets and contacts various department supervisors for any discrepancies and resolves
Runs reports and reviews
Verifies attendance, hours worked, pay adjustments and post information onto designated records
All other relevant duties as assigned
Education :
Bachelor’s Degree in related field
Experience :
Minimum of 4 years in an HR generalist role
Minimum of 4 years of recruitment experience preferred
Skills / Knowledge :
English speaking and writing required
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Writing Communicating effectively in writing as appropriate for the needs of the audience
Judgment and Decision Making Recognizing and identifying various courses of actions
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do
Monitoring Monitoring / assessing performance of yourself, other individuals to make improvements or take corrective action
Time Management and Organizational Skills Managing one's own time effectively and efficiently
Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources
Staffing Organizational Units Recruiting, interviewing, selecting, hiring, and promoting employees in an organization
Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time
Resolving Conflicts and Negotiating with Others Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others
Evaluating Information to Determine Compliance with Standards Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards
Making Decisions and Solving Problems Analyzing information and evaluating results to recommend the best solution and solve problems
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense
Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
Personal Qualifications :
Ability to handle change effectively
Customer focus and an ability to manage customers and peers with tact and diplomacy
Ability to work with people from diverse backgrounds; ability to exercise cultural awareness and sensitivity
Physical / Mental Abilities :
Must have the physical and mental abilities needed to perform all essential tasks listed; reasonable accommodations may be made to help the job holder perform essential tasks
Must be able to work and respond well under sometimes stressful and demanding work conditions
Tools & Technology
Tools used in this occupation :
Scanners
Multi-line telephone systems
Video / Web conference cameras
Technology used in this occupation :
Human Resource Information System (HRIS) Software
Internet : Google, LinkedIn, Search Engines
Electronic Mail Software : Microsoft Outlook
Document Management Software : Windows
Spreadsheet Software : Microsoft Excel
Word Processing Software : Microsoft Word
Graphics or Photo Imaging Software : Adobe, Microsoft Visio
Why HUBER+SUHNER?
Stability, sustainability and a valued corporate culture make HUBER+SUHNER a great place to work! We are committed to balancing work and family life for all generations of employees throughout their career and life journey.
Our company, employees and leaders are committed to cultivating and preserving a culture of inclusion and connectedness.
