Accounts Payable Specialist
Catalina
San José, Provincia de San José
hace 6 días

Our Team

At Catalina, the innovative spirit that has been part of our DNA for over 30 years is what we look for in the talented people we hire.

This position will be an individual contributor on the Corporate Finance Shared Services team. Our team values ideas and suggestions to streamline and standardize the current processes and procedures and we collaborate cross-functionally to implement these.

We develop strong partnerships with the rest of the organization to effectively support its purchasing needs, while following best practices.

This role will be part of a fun, dynamic team that is focused on development and continuing education.

Responsibilities

Reporting to the Procure-to-Pay Manager, this role is instrumental in supporting a collaborative and engaged team to achieve maximum efficiency and effectiveness in transactional processing.

This position supports the domestic invoice process from receipt to approval and payment for PO and non-PO invoices using electronic systems, executes assigned month end close processes and provides exceptional customer service to suppliers and internal customers’ inquiries and issues, participates in the implementation and enhancement of systems used for processing, as well as implements continuous process improvement for processes and procedures and provides training on processes and procedures to other team members.

Prepares supplier invoices and related supporting documentation for scanning or uploading into the invoice imaging system and enters and verifies invoice header details.

  • Reviews assigned invoices in electronic invoice processing system by verifying invoice header data and determining the correct coding for the invoice;
  • liaise with business function leaders or accounting for guidance on invoice coding, as needed.

    Matches invoices to purchase order details; partners with procurement to resolve match exceptions.

    Provides backup support for invoice coding.

    Ensures invoice approvers are reviewing and approving invoices for timely payment.

    Executes settlement runs as necessary.

    Adds new suppliers and changes in supplier accounts within Workday.

    Responds to internal and external inquiries.

    Prepares, organizes, and reviews reports requested by internal and external stakeholders.

    Assist management in the preparation of analytics, reports, and metrics for the department.

    Qualifications

    High school diploma or equivalent required; college degree preferred.

    1-3 years Accounts Payable experience.

    Basic accounting understanding.

    Proven ability to quickly learn and successfully apply policies and procedures to real-life situations.

    Strong verbal and written communication skills.

    Experience with ERP system preferred.

    Demonstrated experience in a fast-paced environment with competing, multiple priorities.

    Strong experience in Microsoft Excel required.

    Global accounts payable experience helpful.

    Strong ability to work independently and problem-solve while remaining a team-player in a highly collaborative environment.

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