The AP Senior Analyst is going to implement and guide processing, evaluation and reporting of expense records for payment.
General Job Responsibilities
Complete and guide daily tasks which could including any of the following :
o Processing :
Execute the invoice assignation process and the Validation Assignation.
Confection of the productivity report.
Customer assistance to resolve specific scenarios.
Execute GR / IR reconciliation to resolved invoice posting errors.
Support and execute the adjustment process to fix posting errors.
Lead the down payments control.
Bank rejections control.
Lead the BCP Support.
Receive, code, monitor and process invoices for payments in a timely manner and in accordance with established processes and timelines, when is required.
Support all related transactional activity for invoice processing when is required, and any additional projects or duties as requested by the upper management.
Execute the QA check at the end of the day, when is required.
Triage Processing Inbox.
Runs and deliver GR / IR Report (monthly)
Runs, analyze and process MRBR Report (Weekly)
Runs and delivers SUT report monthly
Runs and delivers VAT report monthly
Execute 1099 Report yearly.
Execute Maverick report each semester.
o Help Desk
Provides resolution to urgent / critical cases according to matrix.
Manage escalations of vendors via email or phone.
Categorization of emails in outlook.
Distribution and assignation of workload to the team.
Generates and deliver reports : productivity, aging, KPI s.
Implement and improve processes and activities required in the invoice-to-Pay process through training new hires, as well as, attend or contribute to them (both internal and / or external), in order to improve the skill acquisition.
Implement and coordinate migration tasks
Understand user requirements and able to correlate the requirement with SAP functionality.
Assist peers, entry levels, juniors and experts perform their responsibilities with optimal quality such as coordinating small teams and creating work-plans to achieve assigned tasks with a balanced workload distribution.
Supervisor s back up and support when required.
Support the definition and follow KPI
Collaboration in activities, implement small / medium projects and support high projects.
Work in a team environment, which involves collaboration and use of team-based methods and tools.
Identification and assessment of difficult cases (non systematic, non standardized), detection of weak points and creation of measures, as well as providing visibility to the management team when something may have impact in the operation, supplying possible solutions to it and controlling the issue outcome through meticulously team communication.
Participate in at least 2 CIP processes and propose innovation ideas within AP-Area
Maintain and review updated WI within the team by making the necessary changes to it such as implementing quality controls and improving better practices and processes defined by the company.
Research about solutions, generate and communicate process improvement ideas.
Consultation of departments in specific and specialized inquiries
Participate to status and planning meetings, both internally and with clients.
Perform other functions related to the position.
Requirements & Skills :
Advanced student in accounting or a related field (Accounting, Business Administration, Economics, Industrial Engineering)
Strong computer skills including MS Office (Excel) and Adobe Reader.
Experience with ERP Systems (Oracle, JD Edwards, SAP, etc.)
Minimum of 4-5 years in accounts payable role, or accounting experience. Experience in a business service center preferred.
English level : B2+ / C1
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