Executive Assistant
Substance
San Jose
hace 3 días

Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone from emerging artists to global brands everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity.

We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

We are seeking an experienced and motivated Executive Assistant to support Adobe’s SVP of Enterprise Sales! In this role, you should expect to work with senior executives, members of the Sales Leadership Team, and executive assistants across the company.

The ideal candidate will be a self-starter who pays extreme attention to detail, works well under pressure, is an efficient multi-tasker and can effectively juggle priorities.

This role reports directly to the SVP, Americas Enterprise Sales and is based in San Jose.

This role requires in-depth knowledge of company operations, policies, and procedures and will handle details of a highly confidential and critical nature.

This person should feel comfortable working across time zones and geographies. The SVP, Americas Enterprise Sales is based in San Jose, with direct team members across the Bay Area and the U.S.

This role requires a business savvy mind and will need to anticipate questions and next steps on projects and processes before they happen.

Job Responsibilities

  • Calendar management - coordinate all meetings for the SVP, Americas Enterprise Sales including but not limited to team meetings, offsite meetings, board and committee meetings, customer speaking engagements and meetings with internal business partners across global time zones.
  • Administrative liaison to the Digital Experience Marketing Leadership Team
  • The candidate will both understand the nuances of customer etiquette as well as how to handle customers and internal Adobe Executives
  • Travel planning & support domestic & international.
  • Schedule and help produce team and customer facing meetings including all details (hotel, transportation, meals, meeting / session coordination) for quarterly meetings which may be hosted in different Adobe locations (you may be asked to attend as well).
  • Project Management skills as well as prioritizing work and balancing several work streams at a time.
  • Process invoices, purchase orders, and business expense reimbursement requests for SVP, Americas Enterprise Sales
  • Partner closely with the IT organization in preparation for meetings.
  • Coordinate assistance with office space and equipment.
  • Responsible for maintaining organization distribution lists and organization charts, including auditing information in the corporate system.
  • Providing backup administrative support for other members of the Enterprise Leadership Team.
  • Assists in coordinating and communicating about organization-wide engagement and social events.
  • Supports and owns specialist projects on an as-needed basis.
  • Requirements & Needed Skills

  • Bachelor’s Degree or equivalent work experience.
  • Minimum of 6 years of experience as an Executive Assistant.
  • Professional, completely discrete and able to work with highly confidential matters.
  • Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.
  • Ability to prioritize and accomplish tasks with minimal supervision in a very fast-paced environment and apply sound judgment.
  • Sense of humor, and appreciating a sense of humor, required.
  • Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
  • Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed.
  • Demonstrates strong judgment, emotional intelligence, and integrity.
  • Remains calm under pressure with strong executive presence.
  • Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Experience with Concur and Ariba a plus.
  • Experience in corporate events or coordinating internal events a plus.
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