As the AP Payments Processing Analyst, this person is responsible to support the team members in the execution of payments to vendors, employee’s reimbursements, business credit cards, intercompany payments and any other kind of payments.
This position manages high risk activities such as the control of the funding to banking accounts, the control and resolution of invoices and documentation with payment issues (Payment rejections, wrong bank account, duplicate payment recoveries, etc).
The person in this position should have an outstanding knowledge of the end-to-end payments process execution in order to drive process improvements, improve customer service with strong relations with vendors and employees, and should be considered as an SME because of his payments systems expertise.
Also needs to drive projects towards AP Corporation goals and requires strong interaction with global AP counterparts and other external parties, especially to coordinate with the banking areas and treasury department.
Key Responsibilities :
Analyze payments processes for improvements of the procedures
Generate daily payment run reports from P2P
Generate daily funding reports from P2P
Approve funding requests to the payer accounts
Debit the legal vehicles bank accounts, to pay the single payer Citibank or vice versa
Manually add other payments that are not in the payment run for example an urgent payment
Reconcile and control the payer bank account
Make the electronic payments through the payments system
Intercompany payments for corporative services once a month
Closure of receivables account when GL generate the accounts movements on month end
Generate the Corporate Credit Card payments once a week
Generate the Employee Out of Pocket expense payments once a week
Generate the payment receipts when requested
Support FRO team on the payer account reconciliation
Support GL team on the payer account reconciliation
Review of Tickets created by the Service Center
Knowledge / Experience :
Microsoft Office (Word, Excel) knowledge
P2P / Oracle Literate
Bachelor Degree or equivalent.
Intermediate English level.
Three years of accounts payable experience, preferably in a data entry environment.
Advanced Accounting knowledge
Good computer systems skills
Good verbal and written communications skills
Good prioritization skills and time management is a must
Flexibility to work additional hours outside of normal schedule when required
Works well under pressure in accounts payable environment
Excellent customer service
Good adapting to change
Managing Personal Performance
Competencies : Analysis / Judgment
Verbal / Written Communication