My Office Support Sr Associate
Bayer
Heredia, Costa Rica
hace 3 días

The My Office Support Sr. Associate provides administrative support in order to free executives, high level managers and project managers from time-consuming administrative tasks and enable them to focus on core activities.

YOUR TASKS AND RESPONSIBILITIES

  • Support manager remotely within daily work.
  • Handle Purchase Orders (creation, follow up and track).
  • Submit, reconcile and track Travel and Projects expenses.
  • Organize and maintain Outlook inbox and calendars for assigned manager(s).
  • Maintain and manage a contact lists, Share Points and MS Teams.
  • Prepare and update regular reports, budgets and other documentation.
  • Organize, store and print company documents as needed.
  • Manage the coordination of meetings, rooms, hotel reservations, catering
  • events, onboardings, etc.
  • Prepare briefing materials, take minutes and verify participants.
  • Generate travel arrangement, provide support with business trips, transportation and hotel booking.
  • Handle onboarding and off boarding processes.
  • Coordinate the creation of CWIDS and requests of hardware & software.
  • Pull out information and elaborate reports to support leadership teams decisions.
  • Help with visualization of information.
  • WHO YOU ARE

  • Advance written and oral English and Spanish language skills.
  • Bachelor degree in administration, finance, IT or similar discipline.
  • Proficient user of MS Office especially Outlook, Excel, Teams, PowerPoint, Word and Share Point.
  • Skilled user of SAP Fieldglass
  • Knowledge on how to create effective statements of work (SOW)
  • Have experience handling onboarding and off boarding processes.
  • Ability to tailor presentations for different audiences, especially senior management.
  • Strong service focus, proactive approach and developed decision-making skills
  • Strong organizational skills, accuracy and keen to details.
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