Administrative Assistant Jr
National Instruments
Lagunilla, CR, CR
hace 3 días

NI Administrative Specialist play a key rolein increasing employee engagement and business effectiveness. We are lookingfor a high impact administrative specialist who will drive departments as sales, finance, communications and procurementand make an impact for AMER Location Support organization.

Administrative Specialistsplay an essential role in adapting to the ever-changing pace of managingdepartment operations, increasing their productivity by proactively seekingopportunities to improve efficiency, collaboration within the department andthroughout the company.

In addition to collaborating you will have theopportunity to grow diverse skills throughout the company as you engage withhigh performing NI Operations and Location Support Talent.

Success will depend on proactivity, ingenuityand execution with leaders of Location Support and the teams supported. Youwill also join a best-

in-class team working to design and operationalize a highlyeffective Operations organization for National Instruments as well as influencingAMER Location Support Team.


Provide general administrative support to teams in AMER Region, reporting to Location Support Manager.

Handle day-to-day office administration, upkeep of office environment

Passionate about planning and execute large meetings and event

Comfortable scheduling global meetings and appointments

Driven to maintain master building calendar of all all-hands events, conferences, holidays, site events

Communicate with suppliers and internal customers.

Proactive Team member of Location Support Americas

Handle travel arrangement such as hotel booking, transport arrangement for visitors.

Handle other ad-hoc duties as assigned

Strong Communication with local and US staff.

Learn Corporate A / P processes, follow policies and ensure quality in daily activities.

Contribute to the development of the systems required to support the company’s business activities, based on Oracle Financial Applications.

Strong Communication with local and US staff

Minimun Requirements :

  • Advanced English level. English Skills (Writtenand Verbal)
  • College degree or currently studying
  • 2 - 4+ years’work experience supporting,
  • Strong Microsoft Office Skills OneNote, SharePoint, Microsoft Teams, Powerpoint, Excel, Word
  • Preffered Qualifications :

  • Additional diplomas like Lean Six Sigma, Project Management as a nice to have.
  • Knowledge not required to perform the role but would be nice to have
  • Skills :

  • Additional diplomas like Lean Six Sigma, Project Management as a nice to have.
  • Knowledge not required to perform the role but would be nice to have
  • Passionate about playing a key role in ensuring the engagement and effectiveness of an organization

  • Highly trusted, values-driven individual who can manage sensitive information and work on cross-functional and confidential projects
  • Motivated to increase the productivity of departments by providing proactive administrative support
  • A leader that that can run department operations by project managing department events, milestones and meetings
  • A team player who enjoys working with people, driven to help others reach their team and individual goals
  • A self-starter with strong organizational, project management and problem-solving skills
  • Impeccable multi-tasking, prioritization and time management abilities
  • Exceptional interpersonal skills with a friendly and professional demeanor
  • Possess a proven ability to quickly learn new systems and processes
  • Proficiency in collaboration and delegation of duties
  • Possess clear and assertive communication skills
  • Uphold a strict level of confidentiality
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