Provide Project data analysis and resource planning support in a multi-project organization, assisting Project Manager(s) in the decision-making process by providing financial reporting, cost controlling and coordination with multiple departments.
This role reports functionally to : Operation Manager, Project Manager, Project Support Lead, Project controller or other related departments.
Duties and Responsibilities
o Financial Support in assets as budgets, invoicing, inventory, sales etc. to ensure healthy cash flow in projects and Business Units.
o Guardian Support administration and POC revision and calculation in a monthly basis.
o Planning and controlling support for multi-projects and develop forecasts (inventory, cost, revenue, projects penalties) using information gathered from the various engineering / industry centers and Tools.
o Scheduling support to work closely with Project Manager(s) and Engineers to set-up, implement and follow-up on resource and projects schedules.
Ensure that the resource allocation plan is updated; analyze resource utilization and capacity planning (Sales & Operation Planning).
o Collaborate improving standard metrics (Quality, OTD, Customer Satisfaction, Utilization).
o Provide support in the procurement process, working closely to Project Manager(s) / Engineers and buyers to ensure efficiency on the buyout’s requisitions and sales order for Interco products.
o Coordinate with the internal team during the Closing Financial Periods in order to assure the monthly goals (Clarity & Oracle Support, Purchasing, Document Controller)
o Act as escalation point of contact for any stakeholder in the specific organization where the Project Planner is assigned.
o Collaboration and coordination in the process improvement : standardization, automatization and centralization for the entire LAM organization.
o Assure the quality in all the deliverables using cross-checking techniques and following up any feedback received by the stakeholders to assure continuous improvement.
o Reporting and processes automation
o Participates actively in Project Reviews in conjunction with Project Managers
o Business degree in Business Administration, Industrial Engineer or related experience.
o 2+ years of relevant experience in planning role or project administrator role.
o Advance knowledge of Microsoft Office Suite and Outlook, specially Advanced Excel, Visio, Power Point, SharePoint (desire).
o Working knowledge of Scheduling tools, preferably Clarity / Open Workbench and / or Microsoft Project, other tools will be considered as a plus.
o English Level B1 (Spoken and written) according Cambridge English Global Scales
o Basic-Intermediate level of Portuguese (is a plus)
o Financial Analysis capabilities.
o Proven experience working with high detail-oriented customers.
o High Database management (manipulate and analyze data).
o Excellent Customer Service and Communication skills.