Smartsheet is looking for an entry-level Travel & Real Estate Specialist to work with and support the Financial Org. In addition to the Finance Division, you will work with the Procurement, Legal, HR and IT departments.
Smartsheet’s Travel & Real Estate Specialist is a critical role in supporting the growth of Smartsheet. In this role you will support the Global Travel Manager and Global Real Estate Team by processing requests, answering inquiries and any other requests.
The execution of the daily functions of the Travel & Real Estate Specialist will help Smartsheet continue the accelerated growth and achieve the goals of the program.
In , Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work.
Today, we provide a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better results.
You will report to the Global Travel Manager who is located at our headquarters in Bellevue, WA. This job is located in Costa Rica.
You Will :
Answer general consumer inquiries via various communication channels regarding travel, travel approvals, real estate and invoices
Create real estate and travel procurement tickets
Work with accounts payable, finance, legal, IT and procurement departments to process different types of requests
Pull reports and perform high level analysis
Reconcile real estate invoices
Research and review out of policy travel requests and approve or deny as appropriate
Research and review expense report travel line items and approve or deny as appropriate
Manage team building meeting order requests
Respond to requests within 24 hours when possible
Assist Executive Assistants with travel reservation and work with our business partners to determine specific travel needs
Identify vendors with the capability to meet program and business needs and requirements; Prepare summary documents of negotiated pricing and contract terms and conditions
Process and maintain department SLAs by processing basic transactions and servicing customer requests with a sense of urgency and accuracy
Conduct Scheduled and Ad Hoc training
Audit and regularly update internal process documents and user guides
Perform additional tasks or responsibilities at the request of management
You Have :
3+ years of corporate office experience preferred
Bachelor’s degree preferred, or equivalent combination of education and experience
Corporate Travel Experience nice to have but not required
Clear and effective communicator
Ability to multi-task and follow processes
Ability to problem solve, to diffuse situations quickly and efficiently
Perks & Benefits :
Fully paid Health & Life insurance for full-time employees and family members
Monthly stipend to support your work and productivity
12 days paid Vacation + Flexible Time Away Program
20 weeks fully paid Maternity Leave
12 weeks fully paid Paternity / Adoption Leave
Personal paid Volunteer Day to support our community
Opportunities for professional growth and development including access to LinkedIn Learning online courses
Company Funded Perks including a counseling membership and your own personal Smartsheet account
Teleworking options from any registered location in Costa Rica (role specific)