Travel Specialist
Smartsheet
San Jose, CR
hace 6 días

Smartsheet is looking for an entry-level Travel & Real Estate Specialist to work with and support the Financial Org. In addition to the Finance Division, you will work with the Procurement, Legal, HR and IT departments.

Smartsheet’s Travel & Real Estate Specialist is a critical role in supporting the growth of Smartsheet. In this role you will support the Global Travel Manager and Global Real Estate Team by processing requests, answering inquiries and any other requests.

The execution of the daily functions of the Travel & Real Estate Specialist will help Smartsheet continue the accelerated growth and achieve the goals of the program.

In , Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work.

Today, we provide a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better results.

You will report to the Global Travel Manager who is located at our headquarters in Bellevue, WA. This job is located in Costa Rica.

You Will :

  • Answer general consumer inquiries via various communication channels regarding travel, travel approvals, real estate and invoices
  • Create real estate and travel procurement tickets
  • Work with accounts payable, finance, legal, IT and procurement departments to process different types of requests
  • Pull reports and perform high level analysis
  • Reconcile real estate invoices
  • Research and review out of policy travel requests and approve or deny as appropriate
  • Research and review expense report travel line items and approve or deny as appropriate
  • Manage team building meeting order requests
  • Respond to requests within 24 hours when possible
  • Assist Executive Assistants with travel reservation and work with our business partners to determine specific travel needs
  • Identify vendors with the capability to meet program and business needs and requirements; Prepare summary documents of negotiated pricing and contract terms and conditions
  • Process and maintain department SLAs by processing basic transactions and servicing customer requests with a sense of urgency and accuracy
  • Conduct Scheduled and Ad Hoc training
  • Audit and regularly update internal process documents and user guides
  • Perform additional tasks or responsibilities at the request of management
  • You Have :

  • 3+ years of corporate office experience preferred
  • Bachelor’s degree preferred, or equivalent combination of education and experience
  • Corporate Travel Experience nice to have but not required
  • Clear and effective communicator
  • Ability to multi-task and follow processes
  • Ability to problem solve, to diffuse situations quickly and efficiently
  • Perks & Benefits :

  • Fully paid Health & Life insurance for full-time employees and family members
  • Monthly stipend to support your work and productivity
  • 12 days paid Vacation + Flexible Time Away Program
  • 20 weeks fully paid Maternity Leave
  • 12 weeks fully paid Paternity / Adoption Leave
  • Personal paid Volunteer Day to support our community
  • Opportunities for professional growth and development including access to LinkedIn Learning online courses
  • Company Funded Perks including a counseling membership and your own personal Smartsheet account
  • Teleworking options from any registered location in Costa Rica (role specific)
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