Site Office Assistant
Thomson Reuters
Lagunilla de Heredia, Costa Rica
hace 5 días
  • Assist in daily operations of a Service Center in a manner that supports business objectives, achieves milestone and contributes to financial goals.
  • Support special projects and teams to drive employee engagement.
  • Manages special projects and tasks as designated by Site Lead
  • Manages corporate events including town halls and specific BU events.
  • Coordinates and reports on site leadership meetings, visitors’ meetings and other events or programs as requested by Site Leadership.
  • Manages travel for executives and visitors, also provide information related to local transportation.
  • Manages goods receipt, invoice approvals and payment, Purchase Order processes and practices, also learn the correct use of system : Ariba and Hacienda ATV
  • Manage support service for the site such as courier sending documents through DHL portal
  • Manages site supplies, ordering cafeteria and office supplies, or any other materials required for the operation.
  • Manages support services and relationships with some vendors, such as supplies, visitors.
  • Assist with office communications when needed and service center mailbox.
  • Assist the different departments with quotes requests and review them with sourcing department to find the correct supplier for different events.
  • Organize archival records and invoices, to facilitate access to archival materials.
  • Paying bills related to site expenses and BRG s expenses.
  • Manages the seniority program with the engagement team.
  • EDUCATION / EXPERIENCE

    Vocational College degree.

    Exposure to college coursework or business experience involving finance operations, communications, project management, administrative management, continuous improvement

    REQUIRED KNOWLEDGE / SKILLS :

  • 1-2 years office administration or functional business experience
  • Communications experience; communication plan development, high proficiency in verbal and written English, use of online communication mediums, audio and video production
  • Experience with Continuous Improvement tools and practices
  • Experience creating process maps
  • Proficiency with Microsoft tools and internal Thomson Reuters systems such as The Hub, SAP, Ariba
  • High sense of accountability with strong organization, time management, attention to detail, and follow up skills
  • Schedule flexibility in accordance to business needs
  • Ability to work independently or with minimal supervision
  • Ability to multitask and meet changing deadlines, works with a sense of urgency and accuracy
  • High aptitude for learning
  • Strong collaboration ability across boundaries, focused on positive business partnership and customer experience
  • Team player, customer service orientation
  • At Thomson Reuters, we believe what we do matters. We are passionate about our work, inspired by the impact it has on our business and our customers.

    As a team, we believe in winning as one - collaborating to reach shared goals, and developing through challenging and meaningful experiences.

    With more than 25,000 employees in more than 100 countries, we work flexibly across boundaries and realize innovations that help shape industries around the world.

    Making this happen is a dynamic, evolving process, and we count on each employee to be a catalyst in driving our performance -

    and their own. As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex / gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law.

    Thomson Reuters is proud to be an Equal Employment Opportunity / Affirmative Action Employer providing a drug-free workplace.

    We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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