Travel Coordinator-RSG3-4629
Publicis Groupe
San José, cr
hace 1 hora

Responsible for the day-to-day administration of the global and local travel programs in the Americas countries on behalf of the Publicis Groupe, in collaboration with the Global Travel and Related Services Manager to include :

  • Respond to issues which may arise with travel suppliers
  • Providing assistance to the Global Travel and Related Services Manager with global RFPs
  • Overseeing and project managing implementation of the global travel and card programs in new agencies / markets to agreed timescales
  • Day-to-day tasks of the corporate card program for all markets :
  • Ensuring internal controls / processes are respected
  • Processing card applications (including internal application forms)
  • Debt / delinquency management of all card products
  • Aligning the BTA payment process with accounts payable teams
  • Annual audit of cardholder employee status
  • Ensuring hierarchy for all markets is correct for global suppliers, including checks on raw data
  • Completing required reporting :
  • Working in collaboration with AMEX Travel and AMEX Card to create monthly data blocks
  • Contracted carriers marketshare reporting : identifying and reducing leakage
  • Prepare and analyse monthly and quarterly travel reports for the Groupe and the Solutions HUBs from global AMEX Travel interactive dashboard
  • Annual CSR reports in collaboration with AMEX Travel
  • General reporting / spend analytics
  • Co-write Quarterly Business Review presentations with global suppliers
  • Arranging signature of Local Country Agreements for global suppliers
  • Managing and maintaining the list of out of policy approved travellers with the HUB CTOs
  • Acting as 2nd level approver for out of policy travel bookings :
  • Bookings made locally which breach the Groupe’s travel policy
  • Reviewing situations where more than the required number of travelers are on the same flight
  • Managing local travel contracts
  • Running local travel contract RFPs
  • Qualifications

  • University studies in progress
  • Knowledge about traveling
  • Intermediate Excel
  • Tableau knowledge is a plus
  • Advanced English
  • Portuguese is a plus
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