Job SummaryThe Project Accountant is responsible for preparing the client final billing and managing the financial reconciliation and reporting of program profitability and vendor spend.
Review final vendor invoices and compare against contracted services to ensure accuracy. This position works closely with the Operations and Account Management Teams. Data Accuracy & Reporting
Spend and cost savings data entry into StarCite meeting management tool.
Quality control of final budgets for accuracy in spend and savings reporting.
Enter final billing budget into Maconomy
Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document
Prepare final labor reports Billing
Identify revenue variances between original and final bill
Identify billing opportunities to maximize revenue
Monitor group balance transactions and make additional revenue adjustments as necessary Supplier Partnerships
Resolve billing discrepancies with vendors
Collect all hotel commissions due
Evaluate the accuracy and completeness of on-site billing
Reconcile all vendor invoices against on-site billing documents and purchase agreements Project Management
Manage billing reconciliation process for meeting and event expenditures.
Work with planning leads to produce accurate final invoices.
Execute payments within client guidelines and policies.
Perform audit and file close out procedures within customer required timeline Education / Knowledge / Experience English proficiency
At least a bachelor's degree on Accounting, Finance or any related field
A minimum of two years of General Accounting experience required
Advanced Microsoft Excel capabilities
Proficient in Microsoft Word
Strong organizational skills.
Customer service skills.
Ability to communicate effectively both verbally and in writing.
Excellent phone skills.
Effective time management skills, with a strong ability to manage multiple projects and strict deadlines.
Ability to work well under pressure and adapt to ever-changing scenarios; ability to respond to change.
Strong attention to detail.
Previous accounting experience in A / P, A / R, and client billing is strongly desired
Ability to initiate new ideas.
Inter-personal and customer skills with ability to build relationships with customers.
Capability of problem solving - Anticipating, initiating and resolving issues. *Ability to manage and prioritize numerous projects simultaneously
Ability to work well under pressure in a high-volume environment
Strong change management skills
Capability of problem solving - anticipating, initiating and resolving issues
Strong written and verbal skills to interact with vendors, clients, and colleagues
Meetings & Events
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