About the role
ABOUT THE ROLE This new role is created to centralize the first administrative step the Procure-to-Pay process, i.e. the PO creation.
You will perform the activities of the PTP process according to defined operating procedures. This role is part of the PTP team in Escazu, Costa Rica.
You will be part of a Centre of Excellence with highly specialized PTP professionals with main focus to streamline, monitor, simplify and improve the Procure-to-Pay process for its internal customers and the Bacardi group.
You will be crucial in materializing the ambition to become recognized as best-in-class for our processes and services within the Bacardi group.
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
Raise purchase orders for all indirect procurement categories (A&P, Point of Sale,
Facility Management, IT, Professional Services, HR and T&E).
Follow up on timeliness creation of GR (Good Receipt) for the corresponding Purchase Orders
Drive process efficiencies
Monitor and to generate actions to improve or maintain the good performance of the PTP KPI’s
First point of contact for budget owners with PTP questions
Attend corporate and GBS trainings
Assist in developing training materials for budget owners jointly with Manager and provide training sessions
Raise tickets to resolve issues, to add or remove SRM users, etc
Create / change vendor master data requests and to coordinate the execution with the MDG super user
Monitor accuracy of master data
Support with process controls, internal and external audit.
Skills and Experience
To be successful in this role you will have / be :
Previous AP or / and procurement experience
Strong business acumen
Strong interpersonal skills and demonstrated team player
Strong ownership of the PO’s raised
Strong work ethic, willing to go the extra mile
Strong analytical, diagnostic and problem-solving skills
Strong customer service
Proactive individual that can collaborate and build effective relationships across all levels of the organization
Works well in a team environment and is a self-starter who requires minimal direction and support
Knowledge of standard business practices and professionalism in a customer service environment
Good understanding of internal controls, standards and processes to ensure data integrity
Culturally sensitive and a strong communicator able to interact effectively with all levels with the organization
Creative and passionate
Ability to work effectively and achieve results in a matrix organization
Process focused with an understanding of end to end business processes and their financial impacts
Ability to identify root cause issues and develop plans to resolve
Skilled at organizing and prioritizing multiple projects and resource constraints to optimize results
Ability to communicate effectively to senior leadership
Strong oral and written communication skills
IT Skills : Experience with SAP and SRM are a plus
Language Skills : Fluent in Spanish and English, any other languages are a plus
The following experiences are preferred :
Solid knowledge of Bacardi Business Partner / Shared Services / Centre of Expertise
Experience in Shared Services environment
Relevant education : University degree in Business / Finance or related discipline