PWS Contract Administrator Planner Analyst
emerson
San Jose de Costa Rica, San Jose, Costa Rica
hace 2 días

Description

Act as a primary interface and focal for all contractual phases of projects to ensure compliance of agreements, purchase orders, budgets and revenue management, change orders, billing process and to minimize divisional contractual support to other Power and Water Solutions (PWS) personnel.

To assist Project Manager(s) in the decision-making process by providing project data analysis reports, execution of internal improvement projects and, demonstrate an ongoing effort or a constant practice to make more efficient processes and tools.

Duties and Responsibilities

  • To execute and coordinate projects based on process improvement methodologies (Six Sigma, BOTs, PowerApps, PowerQuery, etc.)
  • To collaborate improving standard metrics (Quality, OTD, Customer Satisfaction, Utilization) and specific metrics.
  • To create and track inventory report to ensure accuracy and healthy cash flow in projects and Business Unit.
  • Understand, seek, develop, and improve processes based on continual improvement technics by adding value to the BU.
  • Perform specific order entry functions review which define the commercial and technical aspects of the proposal and customer order being entered.
  • Ensure that commercial and contractual requirements of customer purchase orders are met and reduce / eliminate financial risk to achieve satisfactory customer experience results.
  • Reduce receivables through problem identification and resolution planning.
  • Interface with division support groups (i.e. Product Support Training, Accounting, Shipping Operations, Renewal Parts, Sales Order entry, etc.
  • to ensure that all Emerson commitments to customers are met.

  • Monitor all assigned project activities and advise project manager as requested.
  • Provide regular and special reports as directed by contracts manager by extracting information from Oracle, i.e., Change Orders Requests (COR), Suspense, Change Notice (C / N) Booked, C / N Quoted, Margin Improvement, Project Progress Payments.
  • Respond to routine work requests from project management organization, such as : Manage Cost budget entry & revenue budget entry into Oracle project controls Set up projects and tasks in Oracle Enter purchase requisitions into the Oracle purchasing system Review & submit customer invoices to project manager for approval Review of supplier invoices for project manager for approval & payment Supervise document control Administrate Emerson Global Project Management Office processes - Uncover industry best practices in project administration controls Participate in project administration control improvements within the industry center
  • Be generally aware of the project responsibilities of other contracts administrators and act as a backup to them in their absence.
  • Requirements

  • Business degree in Business Administration or Industrial Engineer
  • 2+ years’ experience in a Project Planning role, Business Project Management or Contract Administration.
  • Advance knowledge of Microsoft Office Suite and Outlook, specially Advanced Excel, Power BI, Visio, Power Point (Graphics is a must).
  • Working knowledge of Scheduling tools, preferably Clarity, / Open Workbench, Oracle and / or Microsoft Project, other tools will be considered.
  • Excellent communication skills. 90% English skill (spoken and written).
  • Financial Analysis capabilities.
  • Proven experience working with high detail-oriented customers.
  • High Database management (manipulate and analyze data).
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