Director of Resources and Operations
Job no : 515299
Work type : Management (MPP)
Location : San José
Categories : MPP, At-Will, Full Time, Human Resources
Job Summary
The Director for Resources and Operations (DRO) works under the general direction of the Dean in the College of Science functioning with autonomy and oversight of the college and department budgets, personnel, and operations.
The primary responsibilities include budget and fiscal management, personnel, operations, and oversight of facilities projects.
This position collaborates and provides guidance and advice to the dean, associate deans, chairs, and staff on the efficient use of resources to optimize operation, implements college and campus policies, and serves as approving official with delegated authority.
The incumbent oversees the administrative activities for the college and supervises key office personnel who work on a wide variety of events, programs, activities, and special projects as assigned.
The incumbent also works broadly with the leadership in the division, managers, analysts, and staff throughout the university and adopts continuous process improvement (CPI) to achieve business optimization and enhance the effectiveness of services offered in the college.
Key Responsibilities
Advises the Dean with regards to policy and procedures for budget administration
Reviews proposed budget, salary, and personnel actions to ensure conformance with established guidelines and collective bargaining agreements
Develops and administers the College budget in collaboration with the Dean and appropriate University departments. Regularly communicates fiscal status and planning at Council of Chairs and staff leadership meetings
Creates and prepares periodic forecasts for each department and distributes salary, OE, and equipment funds
Participates in and performs a full range of work-related to program and policy research, analysis, development, evaluation, and / or operational and fiscal analysis related to financial tracking of budgets, funding, or projects
Partners with FD&O units, including maintenance and operations and project management staff,to help offer better response time and updates to the dean, associate deans, and departments
Works collectively with FD&O to ensure College space data is accurate and collaborates to perform space utilization analysis and studies
In consultation with University Personnel, manage all matters pertaining to personnel - recruitment, position descriptions, performance evaluations, contract interpretations, grievances, discipline, professional growth, and others
Administers the staff appointment approval processes within the college
Provides staff training, evaluates performance, and implements departmental changes in consultation with the dean. This includes assisting the departments in training and development to find areas that need specific attention for improvements within the college
Leads staff professional development efforts throughout the college and spearheads leadership and mentorship programs;
works to establish staff support structures that cross departments
Regularly liaise with managers at Moss Landing Marine Labs
Knowledge, Skills & Abilities
Ability to read, analyze, and interpret common technical concepts, reports, and legal documents
Ability to work with mathematical concepts such as probability and statistical inference; applying concepts such as fractions, percentages, ratios, and proportions to practical situations
Ability to interpret a variety of instructions written, oral, diagram, or schedule form
Ability to develop, recommend, and implement techniques and practices to improve the areas of fiscal and personnel responsibility to ensure optimum performance
Ability to respond to difficult inquiries or complaints from regulatory agencies or members of the university community
Ability to communicate effectively with a diverse community of faculty, staff, and students as well as community members to ensure a positive, collaborative culture at the dean’s level
Ability and willingness to engage in robust discussions at the college and division-level meetings
Ability to directly and effectively supervise employees
Ability to work in an open, participatory, team-oriented management style
Ability to prepare progress reports, inform supervisor of project status and deviation from goals; prepare activity reports for management guidance, including ability to ensure completeness, accuracy and timeliness of all operation functions
Required Qualifications
Bachelor's degree
Minimum three years of manager experience
Experience with Google Suite and Microsoft Office Suite
Minimum four years of budget experience
Preferred Qualifications
Post-Baccalaureate
Experience with SJSU financial systems or similar (Peoplesoft, data warehouse, CHRS, etc.)
Experience with budget projection and analysis
Compensation
Classification : Administrator II
Hiring Range : Commensurate with experience
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .
