Innovation Programs Coordinator (511176)
The California State University
San Jose
hace 17 horas

Description : Job Summary

Job Summary

Reporting to the Director of Innovation, the Innovation Programs Coordinator provides program and administrative support to the Office of Innovation in building and growing the SJSU innovation enterprise.

The Coordinator applies a high degree of judgment, discretion, and initiative in planning, coordinating, and administering projects and events.

The Coordinator also implements the communication strategy for the Office of Innovation and, as needed, for the broader Division of Research and Innovation.

The Coordinator facilitates special projects and events, researches and prepares correspondence for the Office of Innovation, and ensures the accuracy and timely performance of programs.

The Coordinator conducts research, analyzes data, handles information requests, and prepares reports.

Key Responsibilities

  • Organizes meetings, conference calls, projects, activities, and inquiries for Office of Innovation programs including assistance to the Small Business Development Center
  • Collaborates with a broad campus network of faculty, offices and departments to plan their involvement in Office of Innovation programs / initiatives
  • Analyzes, develops & implements administrative systems to support Office of Innovation programs and initiatives including the University Grants Academy
  • Provides analytical support for proposals and reports as needed to support the Office of Innovation operations
  • Arranges travel for Office of Innovation, including managing go-card and pro-card purchases, and stays within assigned budgets for travel.
  • Manages budgets for events and travel, responsible for timely reconciliation of go-card and pro-card in SJSU Financial System
  • Manages and executes projects for the Office of Innovation including support to the SBDC program and other programs, coordinating with other campus offices and units, including Research Foundation, Tower Foundation, Strategic Communications, the Provost Office, and the Silicon Valley Center for Entrepreneurship
  • Leads and coordinates all the functions related to Office of Innovation internal and external events
  • Knowledge, Skills & Abilities

  • Advanced skills in Microsoft Office suite software (Word, Excel, and PowerPoint, Visio, Project, Google Apps), web content management systems (WCMS), Info Ready and task management software like Monday
  • Understanding of general website architectures, and the ability to change and maintain the Division’s website
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications
  • Ability to prioritize, organize and balance a heavy workload with a high level of productivity, proficiency, and precision
  • Ability to act as a liaison for staff and management team to identify, develop and nurture staff / management relationships
  • Collaboration, consultative, and teambuilding skills to work effectively with all levels of the organization
  • Required Qualifications

  • A bachelor's degree and / or equivalent training
  • Four years of administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
  • Preferred Qualifications

  • Communications and / or marketing-related certificate
  • Project Management certificate
  • Four years of related office work experience
  • Event and project organization experience
  • Experience maintaining website or social media content and using various software in an administrative and project management capacity
  • Experience using spreadsheets as an organizational tool
  • Experience with purchasing and reimbursement processes
  • Experience with Innovation programs including Intellectual Property Management, Research Business Partnerships, and / or Entrepreneurship and startup programs
  • Compensation

    Classification : Administrative Analyst / Specialist Exempt II

    Anticipated Hiring Range : $5,900 / month - $6,600 / month

    CSU Hiring Range : $4,693 / month - $8,489 / month

    San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the .

    Application Procedure

    Click Apply Now to complete the SJSU Online Employment Application and attach the following documents :

  • Resume
  • Letter of Interest
  • All applicants must apply within the specified application period : February 28, 2022 through March 20, 2022 . This position is open until filled;
  • however, applications received after screening has begun will be considered at the discretion of the university.

    University Personnel

    CSU Vaccination Policy

    The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.

    Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment.

    The system wide policy can be found at and questions may be sent to .

    Additional Information

    Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

    Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

    The standard background check includes : criminal check, employment and education verification. Depending on the position, a motor vehicle and / or credit check may be required.

    All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting.

    SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


    All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    Equal Employment Statement

    San José State University (SJSU) is an Equal Opportunity / Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws.

    This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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