Meetings and Events Coordinator
ADVITO
Lagunilla CR
hace 4 días

Job Summary :

Handle quotes, sourcing and contracting meeting and events on client's location. Handle group air pricing. Manage air tickets forecasts.

Managing meeting and events requests and sourcing through C-vent platform. Make meetings and events accounting closures.

Coordinate meetings with client's business owners to understand M&E specifics. Onsite support for meetings and events. Credit card reconciliation process.

Telemarketing services to HCPs.

Job Specific Essential Duties & Responsibilities :

  • Receive from the client Meeting and events requests.
  • Manage sourcing and contracting via C-vent.
  • Coordinate meetings and events.
  • Manage air ticket forecast for Meeting and events budgets.
  • Manage group air pricing and ticketing
  • Create accounting closures fo meetings and events for both client and BCD travel accounting department.
  • Coordinate with client's business owner meetings to go over the specifics for each meeting and event that is being manage.
  • Manage client's credit card reconciliation.
  • Manage telemarketing services for HCP participating on Meetings and events.
  • Operate on-site meetings and events.
  • Venues and hotel inspections, on client requests.
  • Coordinate with the client the OC creation for all expenses that can't be charge to the client's credit card.
  • Manage meeting and events budgets and notify the client on timeline manner if the meetings and events are exceeding the budget.
  • Education / Knowledge / Experience : (Subject to local laws and practices)

  • A minimum of 3 years' experience in travel / hotel industry
  • University degree in Business Administration or Tourism.
  • A minimum of 2 years of working face to face with clients.
  • Strong written and verbal communication skills required to interact with client, vendors and colleagues
  • Strong organizational and interpersonal skills
  • High level of attention to detail
  • Ability to manage and prioritize numerous projects simultaneously
  • Ability to manage time to meet hard deadlines per the customer SLA
  • Ability to work well under pressure in a high-volume environment
  • Meetings & Events

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