Business Operations Manager & Controller
Position Type Staff Start 07 / 05 / 2022 School Name Cristo Rey St. Martin College Prep City, State Waukegan, IL Posted 06 / 14 / 2022
Business Operations Manager & Controller
Reports to : President
The Operations Manager & Controller is responsible for the day-to-day financial administration and long-term financial planning of the school as well as overseeing the human resources and various reporting requirements for the school to the Cristo Rey Network, Archdiocese, etc.
S / he works with the President, the Director of Development, and the Director of the Corporate Work Study Program, and the Board of Trustees in the supervision of financial and physical infrastructure of the school.
Specific responsibilities include :
Oversees all financial activities of the school, including preparing the annual budget for submission to the Board of Trustees as well as managing the school’s financial / banking relations, supervising the collection of tuition, invoicing CWSP Business Partners, payment of bills, managing payroll, etc.
as well as being responsible for periodic forecasts of revenue and expenses throughout the fiscal year.
Supervises all financial resources and obligations, development of internal controls and policies, external and internal financial reporting and record keeping functions.
Provides risk management and contracts appropriate insurance coverages including P&C, WC, D&O, General Liability, Student Accident, Vehicle coverage, etc.
Conducts budget reviews and provides reports to Leadership Team and cost center managers. ? Responsible for all human resource processes and record keeping, including employee benefit administration and renewals, performance evaluation / compensation system, and employee on boarding and file maintenance, facilitating secure employee departures, as well as maintaining all compliance with the State Board of Education and the Archdiocese.
Maintains an appropriate accounting system that yields the best level of internal controls with a limited staff. Maintain documentation that outlines all procedures, assuring that a new person could use these documents to process daily, weekly, and monthly business transactions in a timely and accurate manner.
Develops or modifies procedures as needed.
Reviews monthly General Ledgers for the school, development, and the work-study program to assure that all accounts reconcile to supporting data.
Review all monthly revenue and expense transactions to ensure the integrity of the data used to prepare financial reports.
Ensures all accounts are reconciled monthly and reconciles AR numbers with Development staff.
Prepares quarterly combined financial package that includes a Balance Sheet, Statement of Operations, and Cash Flow. Benchmark the results to like kind Cristo Rey schools.
Reviews results with the school’s President and designated staff members and outside advisors.
Participates in general and committee meetings of the Board of Trustees and implements directives of the Board as delegated by the President.
Assists the school President and Leadership Team within the development of a strategic plan, preparing and updating a five-year operating budget on a regular basis.
Responsible for creating and implementing the financial strategy and structural framework to maximize the use of capital to develop and enhance student and school programs.
Implements the school’s investment strategy.
Hires, trains, supervises, and retains skilled staff.
Maintains constant communication with management, staff, and vendors to ensure smooth and appropriate operations on-budget and in a timely manner.
Manages data collection for both the annual Cristo Rey Network Data Report and the Archdioceses Annual School Survey. Provides management with information vital to the decision making process as needed.
Issues 1099s, W-2s, and ensure appropriate withholding filings with government agencies and employer compliance with all tax issues, filing, etc.
including 401k administration, etc.
Facilitates timely and professional audit process with outside auditor.
Performs other duties as required.
Skills and Qualifications
Minimum of a bachelor’s degree in accounting, operations management, business administration, or related field
2+ years’ proven experience in a management position
Strong budget development and oversight skills
Excellent ability to delegate responsibilities while maintaining organizational control of finances, operations, and human resources
Successful experience in conflict management and business negotiation processes
Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Qualifications
Master’s in Business Administration preferred
Working knowledge of management software programs, including QuickBooks, Payroll
Familiarity with IT systems, building security, human resources, and facilities operations
Multiple years of financial and account reporting
Bilingual communication skills (Spanish preferred)
Annual Salary
Commensurate with experience. $80,000 $90,000
Interested parties should contact Preston Kendall, President at pkendall cristoreystmartin.orgor (847) 287-8741.
