Administrative Assistant
Roche
San Rafael,Costa Rica,
hace 2 días
  • Job facts
  • Maintain professional appearance of reception desk and lobby area.
  • Open the reception area and switchboard promptly at designated opening time and secure the switchboard and reception area after closing time.
  • Answer and direct all calls in an efficient, accurate, professional and pleasant manner.
  • Greet and assist all visitors; maintain company visitor sign in book.
  • Schedules appointments, meetings, travel itineraries and coordinates related arrangements.
  • Prepares and manages expense reports through settling.
  • Attends meetings, records and distributes meeting minutes.
  • Prepares and analyzes complex trends, reports, and presentations drawing data from a variety of sources.
  • Assists in the preparation of budget and project reports as required.
  • Researches, collects, compiles, and analyzes a wide variety of complex data and information requests.
  • Designs procedures to maintain confidential record, files and procedures.
  • Design of operational templates for the sites’ policies, procedures and communications.
  • Prepares and initiates routine and non-routine correspondence and memoranda.
  • Responsible for the accurate release of a variety of communications and information that affect the organization.
  • Requires broad and comprehensive experience, skill, and knowledge of organization policies and practices
  • Responsible for maintaining and continuously improving quality and objectives.
  • Responsible for purchasing from order to execution of PO in SAP system. Reviews invoices received and enters them into the SAP system, confirming that the charges are for concepts and correct amounts
  • Coordinates and support facilities purchases and management for the following areas : cleaning, dining needs (coffee, tea, etc).
  • and others as necessary.

  • Supports all Occupational Health needs, including participation and / or input to the Emergency Committee and SHE.
  • Coordinates engagement events, such us inaugurations, town halls, LT global meeting.
  • Complete Associate Degree in Administrative Assistant (Technician)3+ Years experience in similar positionsEnglish Language, both written and oralExperience in collaborative tools G Suite Proficient in MS Office

  • Who we are At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-
  • focused healthcare groups. Our success is built on innovation, curiosity and diversity.

    Roche is an equal opportunity employer.

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