Manage and maintain all technical publications in the central, dispersed and site libraries for immediate retrieval of accurate technical information by both maintenance and management personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Maintain all certification forms, exams and computer products in relation to the certification / licensing program.
Coordinate all certification requirements with work center supervisors and outside agencies.
Type and file quality assurance correspondence and coordinates all library and certification functions with Quality Assurance Manager / Supervisor.
Maintain a computer file of all publications within the central / dispersed and site libraries.
Document and verify accuracy of all publications for each library in accordance with applicable Government / Company policies and instructions.
Coordinate publication procedures with all dispersed librarians in accordance with applicable Government / Company policies and instructions.
Distribute changes to each dispersed and site librarians for incorporation into their libraries.
Assist and train personnel in the use and maintenance of technical publication libraries.
Conduct scheduled library audits / inventories of all work center / site libraries as required.
Submit a Technical Publications Deficiency Report on any that is incomplete upon receipt.
Coordinate and keep the Quality Assurance Manager informed of all library and certification / licensing functions.
Coordinate and administratively provide assistance in developing licensing and certification processes, to include the development of examinations and OJT requirement in accordance with applicable Government / Company policies and instructions.
Assist in preparation of CDRL's.
Process and track all special process certifications and re-certifications for all employees.
Distribute to work centers a monthly report of personnel scheduled for re-certification.
Coordinate the certification program submission for the Monthly Maintenance Plan.
Administer and grade exams for initial and recurring certifications. - Issue support equipment licenses. - Ensure all company maintenance instructions are formatted, typed, properly approved, distributed correctly and reviewed annually.
Prepare typed and / or computer printed correspondence and reports for Quality Assurance.
Maintain files of correspondence, directives and other Quality Assurance reports.
Comply with all established general and industrial safety rules and regulations as applicable to the contract, facility and job assignment.
Assist as directed to ensure safety, security and preservation of government / company owned equipment.
Position requires a U.S. Department of State Moderate Risk Public Trust (MRPT).
Perform other duties as assigned.
EDUCATION REQUIRED :
High School diploma or GED.
A.A. / A.S or equivalent from two-year college or technical school; or related experience and / or training; or equivalent combination of education and experience.
SKILLS AND EXPERIENCE REQUIRED :
Minimum two (2) years general publications experience of which one (1) year must be specialized in U.S. Armed Forces Aviation Technical Publication Inventory Control / requisitioning / upkeep.
Satisfactory completion of U.S. Armed Forces Technical Publications Librarian courses or civilian schools with equivalent curriculum or one (1) year of on the job training / experience required.
Must be able to meet Government / Company licensing / qualification requirements for the position.
Working knowledge of applicable maintenance / technical manuals and publications.
Able to type a minimum of 35 words per minute.
Proficient in Microsoft Office (Access, Excel, PowerPoint).
Conversant in English Level 2 in both Listening and Reading (L2 / R / 2).
Spanish proficiency : Level 1 in both Listening and Reading (L1 / R1).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
CORE COMPETENCIES :
Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision;
is accountable for own actions.
Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate;
listens attentively to others and retains / processes information.
Teamwork - Builds alliances, partnerships & collaboration with others including those different from him / her; deals tactfully with others;
assumes helps with a variety of team roles.
Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines;
consults & collaborates with appropriate people.
Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work;
provides creative solutions & input when faced with challenges.
Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others;
resolves conflicts in a professional manner.
Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.
Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve;
is a positive role model
Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency;
demonstrates knowledge of financial process & results.
Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust;
fosters a respectful, energetic & positive work culture.