Division Budget Analyst
San Jose State University
San José
hace 4 días

Division Budget Analyst

Location : San José

Categories : Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Job Summary

Reporting to the Director of Resource Management, the Division Budget Analyst works independently under general direction to achieve the effective allocation, management, and reporting of multiple funding sources for the Division of Student Affairs including but not limited to CSU Operating Funds, Student Success Excellence Technology Funds (SSETF), Professional & Continuing Education Funds (PACE), Trust Accounts and Foundation Accounts.

This position helps administer the budget for the Division of Student Affairs which exceeds $118M and assists with the effort to prepare mid-year and annual budget submissions.

This position processes fiscal transactions and reconciles expenditures in the Office of the VP for Student Affairs, which totals approximately $4M.

The incumbent works independently to perform a wide range of highly responsible and complex analytical functions in the areas of fiscal planning and implementation and makes recommendations for improved efficiency and effectiveness.

The position supports the Vice President, Associate Vice Presidents and Director of Resource Management with fiscal analysis and reports.

The incumbent provides training to and advises department budget analysts. The incumbent also reviews and validates annual business plans for self-support operations submitted by Student Affairs departments prior to approval by the VP for Student Affairs.

This position performs a number of highly complex administrative functions involving information of a highly sensitive and confidential manner.

Key Responsibilities

  • Monitors, reviews and analyzes expenditures for Division of Student Affairs budget including approximately 30 departments and totaling $24M in CSU Operating Funds, $3M in SSETF, $1.
  • 5M in PACE, $65K in self-support funds and $1M in Foundation funds

  • Prepares cost / benefits analysis, ad hoc reports, and allocation proposals; assisting department budget analysts as needed
  • Assists with annual resource allocation process for the division as well as leads year end closing activities, mid-year projections and distribution of carry forward funds
  • Monitors and manages staff salary, student assistant and workstudy allocation under management guidance for the Division of Student Affairs
  • Serves as Super User for travel reviewing and modifying CMS tree
  • Generates CMS query reports; analyzing and preparing fund transfers
  • Prepares monthly procurement card reconciliation reports
  • Follow up with Budget Office, Accounts Payable, Procurement, vendors and other university staff as needed
  • Knowledge, Skills & Abilities

  • Extensive and in-depth knowledge of fiscal principles, methods, procedures and practices including fiscal management, financial reporting and analysis, financial forecasting, cost / benefit analysis, accounting and budgeting
  • Demonstrated strong verbal and written communication skills
  • Demonstrated ability to interpret and integrate complex data and information to formulate appropriate courses of action
  • Ability to understand and analyze complex problems from a future oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations
  • Ability to quickly learn standards, policies and procedures; working knowledge of software applications, word processing, spreadsheet and database management
  • Required Qualifications

  • A bachelor's degree and / or equivalent training
  • Four years of administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Preferred Qualifications

  • Bachelor’s degree in an related field
  • 5 years of progressively responsible fiscal administration experience
  • Experience processing fiscal transactions and reconciling expenses
  • Financial analytical skills
  • Experience in forecasting expenditures
  • Compensation

    Classification : Administrative Analyst / Specialist - Exempt II

    Anticipated Hiring Range : $5,580 / month - $6,180 / month

    CSU Hiring Range : $4,693 / month - $8,489 / month

    San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

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