Recruitment and Events Associate
Location : San José
Categories : Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Job Summary
Reporting to the Associate Dean of Academics and receiving work lead direction from the Associate Director of the School of Information within the College of Professional and Global Education, the Recruitment and Events Associate plans, organizes, and evaluates all aspects of recruitment events, meetings, receptions, and conferences for the School of Information - both onsite and online.
Onsite attendance (US, Canada & International) is required for many of the events. There are also virtual conferences with virtual recruitment booths, so the Recruitment and Events Associate needs to be very comfortable with online technologies.
The position provides recommendations to the Director on long range plans for appropriate onsite and online virtual recruitment events and conferences that the School should attend across the US, Canada and in other countries;
helps to develop relationships and communications with relevant professional associations across the nation and internationally;
develops comprehensive strategies to evaluate the success of recruitment outreach activities; and presents reports.
The School of Information (SOI) offers three master’s degree programs (MLIS, MARA, Informatics), a newly launched undergraduate degree in Information Science and Data Analytics, a post-master’s certificate program in library and information science, and an advanced certificate in the strategic management of digital assets and services.
The master’s programs serve over 2,300 graduate students drawn from California, other US States, Canada and several other countries.
All degrees and certificates are delivered 100% online. All communication with students and faculty is conducted 100% online.
Key Responsibilities
Work with the Director to plan, implement, coordinate, and analyze all online and onsite recruitment events, conferences and receptions locally, nationally, internationally and online
Recommend new online and onsite conference venues for potential recruitment
Attend various onsite professional conferences locally, nationally, internationally; establish an iSchool booth; and recruit prospective iSchool students
Represent the School at various online virtual conferences, establish an iSchool virtual booth, and recruit prospective iSchool students
Work with faculty attending conferences to involve them in the recruitment effort
Develop new and maintain current relationships and communications with relevant professional associations and vendors across the nation and internationally
Provide reports, analyses, and success indicators for conferences and recruitment events to the Director
Recommend (to the Director) viability of and changes to the School’s long-range plan for recruitment events and conferences in order to improve quality and service
Develop and present to the Director an annual budget for recruitment events, meetings, and conferences
Evaluate, report problem areas, and recommend changes in the budget to the Director as needed
Knowledge, Skills & Abilities
Knowledge of and ability to develop, implement, and adjust project management plans
Skills and ability to develop and maintain various schedules, calendars and databases
Skills and ability to compile reports, analyze data and evaluate effectiveness and outcomes
Skills and ability to add content to the iSchool’s Drupal website, to google drive, and to Canvas (which acts as a report repository)
Working knowledge of software applications such as Word, PowerPoint, Excel, and database management programs
Skills and ability to post to Facebook and maintain Twitter feeds
Ability to provide excellent customer service and skill in public relations when dealing with a wide and diverse spectrum of people
Thorough knowledge of English grammar, business writing, punctuation and spelling
Required Qualifications
A bachelor’s degree and / or equivalent training
Two years of administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
Bachelor’s Degree in a relevant field
Working experience and ability to plan, implement, coordinate, research and evaluate a wide range of onsite and online events
Working experience developing, implementing, and adjusting project management plans
Working experience editing website, google drive, and Canvas content
Experience working with various media platforms such Facebook, Twitter, etc
Two years of event planning that includes managing budgets
Compensation
Classification : Administrative Analyst / Specialist, Exempt I
Anticipated Hiring Range : up to $5,000 / month
CSU Hiring Range : $3,897 / month - $7,051 / month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .
