Senior Administrative Assistant
NI (National Instruments)
Heredia, Costa Rica
hace 3 días

Job Description

Do you want to be part of a best-in-class team?

At NI Costa Rica, we are looking for a highly diligent administrative assistant to drive critical tasks and support the NI Costa Rica General Manager.

NI Administrative Assistants play a key role in increasing employee engagement and business effectiveness. They are essential in adapting to the ever-changing pace of managing and integrating different departments, expanding the site’s productivity by proactively seeking opportunities to improve efficiencies, and collaborating within the different functional areas both locally and globally.

In addition, you will have the chance to grow diverse skills as you engage with high-performing NI talent. Your success will depend on proactivity, creativity, and execution with leaders and stakeholders of the site.

Here’s what an ordinary day might look like :

  • Your main task will be managing and organizing the GM’s agenda according to business priorities and goals.
  • You will have the opportunity to support cross-functional teams by performing some basic project management to drive execution.
  • You will display your creativity by designing and building presentations, documents, emails, reports, and SharePoint pages to support the leadership team and site strategy.
  • It’s your job to build positive relationships, influence and act as a trusted collaborative partner ensuring an effective team dynamic.
  • You will be part of a Global Admin Team in charge of scheduling, coordinating, and participating in some global meetings.
  • You know you are successful at this role when :

  • Stakeholders express a high level of satisfaction.
  • You naturally influence, engage, and teamwork with the other administrative and functional areas.
  • You have a substantial understanding of the job and apply knowledge and skills to proactively recommend solutions.
  • You set priorities over extended periods. You may also lead, guide, and direct the work of others from time to time.
  • You grow up your network with peers, internal and external colleagues.
  • You shine when you feel passionate about planning and executing large meetings and events.
  • Minimum requirements :

  • Have a Technical or College degree (preferred but not required in careers like Business Administration, Industrial Engineering, and similar).
  • Have an Advance English Level (B2+).
  • Uphold a strict level of confidentiality.
  • Are a self-starter with strong organizational, project management, and problem-solving skills.
  • Have impeccable prioritization, and time management abilities.
  • Have exceptional interpersonal skills with a friendly and professional demeanor.
  • Possess a proven ability to learn new systems and processes quickly.
  • Work effectively in an ambiguous environment.
  • Have advanced Microsoft Office skills (Outlook, SharePoint, PowerPoint, Excel, Word).
  • You need at least 4 years of experience supporting senior managers in order to perform at the expected level.
  • You will feel comfortable performing this job if you are :

  • Passionate about playing a key role in increasing the engagement and effectiveness of an organization.
  • Highly trusted, and values-driven individual who can manage sensitive information, and work on cross-functional and confidential projects.
  • A team player who enjoys working with people, driven to help others reach their team and individual goals.
  • Analytical mindset, effective problem-solving skills, and self-starter.
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