JOB DESCRIPTION
As the regional lead for planning, monitoring and evaluation work, this position has overall responsibility for MEL function in the region and the quality of MEL outputs in the regional portfolio.
He / she will participate in the region’s management team to contribute to steering the performance and assurance of the programme and portfolio of projects implemented in the region and ensuring quality in the design and development of the portfolio.
He / she will also lead the regional implementation of institutional MEL policies, practices and systems in the region. As a focal point for the PPME function, this position is expected to liaise with the global PPME Unit (and regional leads in portfolio / programme management, HR, Finance, Legal, and IT) to collaboratively build the Secretariat’s MEL capabilities in the region with regards to relevant policies, processes, practices and systems.
This position provides subject matter expertise in MEL to support programme and projects implemented in the region from design to closure.
She / he will provide functional line management to MEL officers, contribute to the recruitment, onboarding and training of MEL officers, and will manage project evaluations.
This position will report to and work closely with the Regional Director and will support the development and implementation of the regional portfolio of projects.
SPECIFIC DUTIES
Regional portfolio planning, monitoring, reporting, risk and performance
Lead, coordinate and assure the planning, monitoring, evaluation, learning and risk management functions in the region, specifically :
1.Planning, monitoring and reporting
2.Evaluation and learning
Institutional MEL applied in the region
3.In collaboration with the PPME Unit at Headquarters, implement Secretariat MEL policies, practices and systems in the region, specifically :
a)Institutional annual cycle (planning, monitoring and reporting)
b)Project Guidelines and Standards (PGS), including Project Appraisal and Approval System (PAAS)
c)Programme and Project Portal (project data forms and project workflows that control project status)
d)Enterprise Risks Management Policy and internal control framework
e)Independent evaluation function
f)Environmental and Social Management System (ESMS) : oversee ESMS quality assurance, supported by the ESMS Coordinator at HQ.
4.Guide regional implementation of policies and standards for MEL, ensuring policy understanding of managers and providing a control and quality assurance role.
5.Act as a subject matter expert and the focal point in the region, briefing, training, and coaching project managers and project MEL officers to effectively implement the policies and practices.
6.Provide project assurance through :
oManage evaluations for projects including facilitating appropriate feedback on draft reports, compliance with the IUCN M&E Policy, and facilitating the preparation of management responses.
oLead and participate in project supervision missions.
7.Advocate for and facilitate the proactive use of MEL information in decision-making and adaptive management across the portfolio.
8.Share lessons, provide advice, raise issues, and identify current or emerging risks to the implementation of the policies and controls with both PPME Unit and the Regional Director.
Supervise and build capacity for project MEL
To enhance project management for results delivery, supervise project MEL officers and support project managers with MEL and risk management :
9.Coordinate, advise and ensure consistent application of institutional project management standards.
10.Contribute to the recruitment, hiring and onboarding of new project MEL officers.
11.Provide direct reporting line management to project MEL officers. Provide functional line management to regional project managers for project MEL.
12.Brief, train and coach project staff on MEL. Occasionally lead MEL work for projects (max 25% of the role, with a view to decrease this).
IUCN standards and expectations for MEL within projects include :
oDevelopment of the MEL components of the project proposal aligned to IUCN Programme and indicators (theory of change, results framework, e.
g. logframe, and budget for MEL activities and staff time).
oDevelopment and timely implementation of the project MEL plan.
oReporting to donors against project results framework and indicators.
oInstitutional reporting against IUCN indicators.
oFacilitating adaptive management and learning throughout the project.
oFinalizing and closing projects according to IUCN requirements.
oPlan for required independent project evaluations, including contributing to ToR development and evaluation management when required.
13.Perform other duties as may be assigned from time to time.
Please Note : The above TORs contain the main responsibilities and duties of this position. However in an ever evolving organisation such as IUCN staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular TORs.
Where any task becomes a regular part of staff member’s responsibilities, the TORs should be changed in consultation between the manager, the staff member and the HR Unit.
Any one of the three may initiate the consultation. REQUIREMENTS
