Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes.
The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across business divisions and markets.
The Global Meeting Reconciliation & Payment Analyst is responsible for supporting the global congress financial process from payment via corporate card or purchase to meeting reconciliation as well as the meetings closeout process.
Expense reconciliation includes responsibility for expense reports and Payment Portal Requests (PPR). Meeting reconciliation includes verification of charges, completion of finance templates and submission to Finance.
Primary responsibilities for this role include, but are not limited to, the following :
Support the creation of expense reports on behalf of the Travel Meetings, Cards & fleet Regional leads and submit backup documentation per internal guidelines
Audit of Corporate Card statement to ensure all charges on the statement are accurate
Reconcile (for expense reports) Corporate Card statements with charges appearing in the Employee Expense Management System
Reconcile invoices / statements prior to expense report / Payment Portal Requests preparation and submission
Validate required receipts for expense report are available / attached
Request any missing receipts / invoices from MPA
Ensure submission of expense reports / Payment Portal Requests are done timely to avoid late payments
Support the congress reconciliation process by checking files received from Meeting Planning Agency, populating cost allocation template and journal entry template and submitting to Finance
Utilize Company's SAP system for expense report creation and shopping cart / purchase order creation and payment portal requests.
Handle inquiries as needed
Demonstrate professionalism, meticulousness, and attention to detail in dealing with colleagues, internal clients, and suppliers
Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested
Coursing or complete Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.
Skills Required :
Minimum of 1 years of work experience in basic accounting or accounts payable or finance or business administration
Intermediate MS Excel skills
Language requirements : Able to speak, read & write in
Effective communication (internal & externally) skills, both written and spoken in English.
Basic understanding and practical knowledge of processes in Finance
Ability to work both independently and collaboratively within a geographically disbursed environment
Positive attitude and can-do mindset, problem-solving skills and analytical skills
Process improvement orientation
Experience with SAP (Employee Expense Management, Shopping / Purchase Order, and Payment Portal Requests), CVENT (desired)
Experience with internal controls and process standardization preferred
Ability to navigate through change or uncertainty
Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.