Analyst I/II – Grants Management (Housing Department)
City Of San Jose
San Jose
hace 6 días

Job Description

  • Analyst I / II Grants Management (Housing Department) (2000698)About the Department
  • TheHousing Department is seeking to fill one regularfull time and one temporary Analyst I / II position. The temporary position iscurrently funded through June 30, 2021.

    The City ofSan José, the Capital of Silicon Valley, is one of the nation's best-managedcities and one of the top 10 cities in which to live, work, and dobusiness.

    Moreover, San José is the center of cultural, government, andeconomic activity for the region. The employees of the City of San Joséhave embraced the following values : Integrity, Innovation, Excellence,Collaboration, Respect, and Celebration.

    The City's Housing Department isseeking an individual whose values align with the values of the City'semployees.

    The City ofSan José Housing Department is a leader in affordable housing and homelessnessresponse. Its mission is to strengthen and to revitalize our community throughhousing and neighborhood investment.

    The Housing Department is committed tocreating and supporting a diverse work environment with a staff that valuesinclusion.

    The Housing Department has an operating budget of approximately$11.8 million annually and 77 employees.

    For FY2020-21, the Department will receive $14.9 million in formula funding from theU.S. Department of Housing and Urban Development as a participatingjurisdiction, in addition to HUD competitive grants of HOPWA-PSH and HOPWA-VAWA.

    The Department’s Grants Management Team currently administers approximately $40million in active grant agreements for federal funds, plus State and localfunding sources.

    The Team is working to rapidly respond to the community’sCOVID-19 needs by redirecting existing federal awards, redirecting $27.

    7M inone-time State funding for homelessness response contracts, and committing $41million in new CARES Act awards with more funding anticipated.

    Positions & Duties

    Please note that applications arecurrently accepted through CalOpps or any otherthird party job board application system.

    To apply, applicants must complete anapplication via the City of San Jose’s website at .

    The Housing Department is seeking qualified Analysts who willfocus on effective grants management using several funding sources : the U.

  • S.Department of Housing and Urban Development (HUD) entitlement programs (CDBG,ESG, HOME, HOPWA); the State of California;
  • and local funds. Many of thecontracts relate to homeless response and / or a prioritization of formerlyhomeless residents for other programs such as tenant-based rental assistance.

    Somecontracts also fund community development infrastructure programs such as theinstallation of community WiFi networks, City-installed physical infrastructuresuch as Green Alleyways, and minor repair programs for low-income single familyhomes.

    This position is responsible for delivering high-quality servicesto implement the funding process, contracting with awarded agencies, andassisting the agencies to design their programs and successfully provide neededservices in a way that meets compliance requirements for the various federal,state, and local funding sources that the team administers.

    Additionally, thisposition will facilitate procurements, conduct presentations to community-basedorganizations, and will work closely with the Homeless Response Team.

    This position may administer both public service and communityinfrastructure agreements. Duties include : developing and negotiatingcontracts, monitoring grant compliance, training grantee staff on fundingrequirements, monitoring performance and program outcomes, ensuring timely andaccurate payments to grantees, responding to HUD audit requests for information,and some presentations to internal and external stakeholders.

    Grants analysts are required to develop and maintain excellentworking relationships with external organizations and other City departments.

    They are also responsible for writing clear, accurate, andgrammatically-correct reports, correspondence, and City Council memos.

    Analysts’ work is inherently detail-oriented, so the ability tolearn and follow extensive program rules is extremely important.

    Idealcandidates should be clear, accurate, and reliable oral communicators who arecomfortable working independently but also collaboratively as part of apositive, high-energy team.

    Analysts’ work is also high volume, fast-paced,with shifting priorities so the ability to maintain focus, be adaptable, andflexible is highly desired.

    In addition, given the vitally important work thatthe Grants Management Team is doing to provide funding to organizations thatserve vulnerable community members during the COVID-19 crisis, the idealcandidate for this position will be able to excel in a fast-paced environmentwith changing priorities, and will have personal values that align with theDepartment’s objectives of serving the community.

    Key Responsibilities of the position will include the following :

  • Implementing the funding process
  • Facilitating procurements
  • Evaluating funding applications
  • Providing technical assistance to awarded agencies
  • Contracting and negotiating with awarded agencies
  • Monitoring compliance requirements at the federal, state, andmunicipal levels
  • Reviewing invoices and processing reimbursement requests
  • Tracking payments by funding source
  • Training grantee staff and departmental staff
  • Report writing, correspondence, Council memos
  • Following construction-related procurement procedures
  • This position may prepare, attend, and lead presentations at eveningcommunity meetings.

    Theactual salary shall be determined by the final candidate’s qualifications andexperience. In addition to the starting salary, employees in the Analyst I / II classification shall alsoreceive an approximate five percent (5%) ongoing non-pensionable compensationpay.

    This recruitment may be used to fill multiplepositions in this, or other divisions or departments. If you are interested inemployment in this classification, you should apply to ensure you areconsidered for additional opportunities that may utilize the applicants fromthis recruitment.


    Minimum Qualifications

    EDUCATION : A Bachelor's Degree from an accredited college or university. Experience as a Staff Specialist with theCity of San José may be substituted for the education requirement on a year foryear basis.

    EXPERIENCE : Analyst I : None. AnalystII : Two years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

    EMPLOYMENTELIGIBILITY : Federal law requires all employees to provide verification oftheir eligibility to work in this country.

    Please be informed that the City ofSan José will NOT sponsor, represent, or sign any documents related to visaapplications / transfers for H1-B or any other type of visa which requiresan employer application.


    The ideal candidate will possessthe most desirable combination of training, skills, and experience, asdemonstrated in past and current employment history.

    Desirable competencies forthis position include :

    AnalyticalThinking Approaching a problem or situationby using a logical, systematic, sequential approach.

  • Communication Skills Effectively conveys information and expresses thoughts and factsclearly, orally and in writing; demonstrates effective use of listening skills;
  • displays openness to other people’s idea and thoughts.

  • Initiative Exhibits resourceful behaviors toward meeting job objectives;anticipates problems, is proactive, and avoids difficulties by planning ahead;
  • displays willingness to assume extra responsibility and challenges; pursuescontinuing education opportunities that promotes job performance.

    Job Expertise Demonstrates knowledge of and experience with applicableprofessional / technical principles and practices, Citywide and departmentalprocedures / policies and Federal and state rules and regulations.

    Demonstratesknowledge or experiences with applicable grant and contract administration, andprocurement procedures in the areas of Federal (e.

    g., CDBG, HOME, ESG), stateand local grant programs and in presenting to large groups and employingeffective visual / graphical communication skills.

    Multi-Tasking Can handle multiple projects and responsibilities simultaneously; hashandled a wide variety of assignments in past and / or current position(s).

    Planning Acts to align own unit's goals with the strategic direction of theorganization; defines tasks and milestones to achieve objectives, whileensuring the optimal use of resources to meet those objectives.

  • Problem Solving - Approaches a situation or problem by defining the problem or issue;determines the significance of problem;
  • collects information; uses logic andintuition to arrive at decisions or solutions to problems that achieve thedesired outcome.

    Selection Process

    The selection process will consistof an evaluation of the applicant's training and experience based on theapplication and responses to the Job Specific Questions.

    Only the candidateswhose backgrounds best match the position will be invited to proceed in theselection process. Additional phases of the selection process will consist ofone or more interviews, one of which may include a practical / writingexercise.

    You will be prompted to answer thefollowing job-specific questions during the online applicationprocess. Please note that there is a 4,000-character limit,including spaces, for each text response.

    1.Do you have experience in grantmanagement? If yes, please describe your experience. Include your role and anyexperience relating to federal grants (i.

    e., CDBG, HOME, HOPWPA, ESG, or CityCARES), managing and monitoring of awarded projects, reviewing reimbursementrequests, and any knowledge of fiscal and budget processes.

    2.Do you have experience in contractmanagement? If yes, please describe your role and include any experiencerelating to contract negotiations, development, and brokering a contract untilexecution.

    3.Do you have experience in managing acomplex project that involved multiple phases? If yes, please describethe project, your role and detail how you planned the project from conceptionto completion.

    4.Do you have experience making changesto a process or program that are no longer working? If yes, please describeyour experience, and include your approach to implementing the change and thefinal outcome.

    5.Do you have experience with overseeingthe development of major work products that require coordination with outsideagencies?

    If yes, please describe your role and the outcome of the workproducts.

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