Sourcing & Contract Administrators interface with internal businesses, suppliers and legal groups, and work with Contract Officers, Sourcing Managers and Category Leads to manage the requests and contract documents through uploading and completion of electronic records.
The Sourcing & Contract Administrators need to be organized, detailed and have strong multi-tasking skills as they will be responsible for all due diligence for each request prior to contract execution and after contracts are fully executed for the appropriate upload and catalogue into the contract management system.
Essential Position Responsibilities :
Guarantee the compliance of all contract records with audit guidelines as well as adherence to Citi process, procedures and best practices.
Guarantee the maintenance and consistency of the eSourcing Contract and project data for all services and geographies supported
Liaise with Sourcing Managers, Legal, internal customers and suppliers va written communication and teleconference.
Review and ensure contract packages contain all required information and internal approvals in accordance with Citi compliance and audit requirements.
Enter and scan all contracts into centralized database, assign contract to appropriate sourcing manager, and update project and contract data fields into the contract management system, as applicable.
Maintain supplier contact information for contract record purposes in the contract management system.
Utilize various procurement tools and processes to research supplier and internal approval information.
Development Value :
Opportunity to develop knowledge of sourcing commodities and liaison with Sourcing Managers, Legal, Procurement and Businesses
Opportunity to develop as part of the Enterprise Supply Chain Organization
Opportunity to interface with numerous Procurement and non-Procurement departments
Job Skills / Qualifications (English 90%)
Highly computer literate with advanced knowledge of MS Office tools especially Excel
1 year minimum of experience with contracts, Risk and control processes, eSourcing system knowledge (SAP, Emptoris, Ariba ) and procurement (supply Chain) lifecycle knowledge with experience across categories
Strong Customer Service Skills
Highly numerate with well-developed analytical skills; as well as ability to interpret Contracts and supporting documentation.
Excellent interpersonal communication, negotiation skills with strong influencing and persuasive talents.
Proven ability to work independently and in a multi-tasking environment. Ability to work under pressure.
Ability to coordinate multiple stakeholders to drive towards the team goal in working sessions
Very strong influencing and partnering skills
Experience with process improvement, and ability to drive change,
Ability to interact with all levels of management in a professional and positive manner.
Bachelor's degree from an accredited College or University or equivalent experience.
Must be fluent in English (both written and spoken),
Note : This is a temporary assignment for 1 year.
Grade : All Job Level - All Job FunctionsAll Job Level - All Job Functions - CR
Time Type : Full time
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