Research Compliance Coordinator (513680)
The California State University
San Jose
hace 6 días

Description : Job Summary

Job Summary

Under the supervision of the Director of Research Compliance, the Research Compliance Coordinator provides programmatic and administrative support to the Research Compliance Unit in building and growing a comprehensive compliance program.

The Coordinator applies judgment, discretion, and initiative in planning, coordinating and administering projects and events.

This position will provide administrative support to the compliance committees, including preparing meeting materials, taking minutes, and drafting and sending correspondence.

The Coordinator will conduct research, analyze data, handle information requests, and prepare reports.

Key Responsibilities

  • Develop and maintain close working relationships and is the point-person for communication between the Research Compliance Unit and the staff of the Office of the Vice President for Research and Innovation, Academic Affairs Division (Provost, College, and other AAD units), University Personnel, Research Foundation, Corporate and Foundation Relations, and Tower Foundation
  • Keep abreast of new policies and procedures within those offices and respond to requests for assistance as an internal and external resource on policy and procedural matters
  • Compose correspondence, develop presentations, prepare meeting summaries, departmental reports, and fliers. Disseminate information and action items.
  • Maintain complex appointment calendars, maintain office files, records, and various electronic databases, and manage and maintain the Research Compliance Unit websites
  • Collaborate with a broad campus network of faculty, offices, and department to plan their involvement in Research Compliance Unit programs / initiatives
  • Provide analytical support for proposals and reports as needed to support Research Compliance Unit operations
  • Arrange travel for the Research Compliance Unit, including managing go-card and pro-card purchases and stays within assigned budgets for travel, responsible for timely reconciliation in SJSU Financial System
  • Analyze, develop, and implement administrative systems to support Research Compliance Unit programs and initiatives, including Research ethics seminar series.
  • Respond to, carry out, and manage unplanned projects on short notice
  • Work closely with SJSU Research Foundation staff to administer and track required RCR and Conflict of Interest (COI) training
  • Support compliance committee functions including preparing meeting materials, taking minutes, and drafting and sending correspondence
  • Coordinate response to situations involving confidential or sensitive information with discretion
  • Knowledge, Skills & Abilities

  • Analytical skill to extract, interpret, and evaluate data from a variety of sources to independently summarize information
  • Critical thinking skills to develop recommendations based on an understanding of applicable regulations and local policies, analysis of information, and awareness of current issues
  • Ability to interact verbally and in written communications with University leadership, faculty, staff, students, and external constituents with the utmost decorum and tact
  • Expertise in investigating and analyzing problems with a broad administrative impact & implications
  • Thorough knowledge of applications and information systems used for word processing, spreadsheets, database management, form creation, document preservation, and web content development and management
  • Ability to utilize applications for creating, organizing, and conducting presentations both online and in-person
  • Understanding of general website architectures, and the ability to change and maintain the Unit’s website
  • Ability to organize, compose, and appropriately format correspondence and reports
  • Ability to make independent decisions, exercise sound judgement, and know when to check in and obtain guidance from the Director of Research Compliance
  • Ability to serve as a key point of contact; must possess excellent customer service and public relations skills
  • Required Qualifications

  • A bachelor's degree and / or equivalent training
  • Four years of administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
  • Preferred Qualifications

  • Project Management certificate
  • Four years of related work experience
  • Committee management or project organization experience
  • Experience maintaining website and using various software in an administrative and project management capacity
  • Experience using spreadsheets as an organizational tool
  • Experience with purchasing and reimbursement processes
  • Prior experience with compliance program operations in a legal, technical, higher education or healthcare setting
  • Compensation

    Classification : Administrative Analyst / Specialist Exempt II

    Anticipated Hiring Range : $5,580 / month - $6,600 / month

    Salary Range : $4,693 / month - $8,489 / month

    San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the .

    Application Procedure

    Click Apply Now to complete the SJSU Online Employment Application and attach the following documents :

  • Resume
  • Letter of Interest
  • All applicants must apply within the specified application period : April 25, 2022 through May 15, 2022 . This position is open until filled;
  • however, applications received after screening has begun will be considered at the discretion of the university.

    University Personnel

    CSU Vaccination Policy

    The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.

    Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment.

    The system wide policy can be found at and questions may be sent to .

    Additional Information

    Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

    Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

    The standard background check includes : criminal check, employment and education verification. Depending on the position, a motor vehicle and / or credit check may be required.

    All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting.

    SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

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    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming.

    The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years.

    A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at or by email at .

    Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at .

    The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus.

    A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at or by email at .

    Equal Employment Statement

    San José State University (SJSU) is an Equal Opportunity / Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws.

    This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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