Responsible for business and administrative support for Americas Procurement LT team in the SSC Americas in San Jose, Costa Rica
Key Responsibilities (General) :
Organizes regional meetings and calls, records and distributes meeting minutes and follows up on action items
Manages LT agenda and resolves scheduling conflicts.
Coordinates major functional events and all pertinent planning arrangements and negotiations.
Prepares and analyzes complex trends, reports, and presentations drawing data from a variety of sources.
Assists in the preparation of budget and project reports as required.
Researches, collects, compiles, and analyzes a wide variety of complex data and information as requested.
Designs procedures to maintain confidential record, files and procedures.
Design of operational templates for the sites’ policies, procedures and communications.
Prepares and initiates routine and non-routine correspondence and memoranda.
Responsible for the accurate release of a variety of communications and information that affect the organization.
Schedules appointments, meetings, travel itineraries and coordinates related arrangements.
Prepares and manages expense reports through settling.
May have informal supervisory responsibility.
Responsible for maintaining and continuously improving quality and objectives.
Strong ability to plan, prioritize and organize work effectively, adhere to tight and established deadlines
Demonstrated ability to exercise independent judgment and employment of advanced reasoning skills.
Support the process improvement and best practice implementations
Support the departments operational topics in collaboration with management and peers
Good numeric and analytical skills
Good time management (high sense of urgency)
Advanced computer and presentation preparation skills are essential.
Excellent oral and written communication skills required.
Well developed analytical and problem solving skills.
Requires ability to work with highly confidential information
Language : Full English & Spanish fluency required and a must for this position, Portuguese optional
5+ years of experience providing support to one or more senior leaders expected.
Professional Certification , desired*
This is a Temporary Position for 6 months*
Who we are At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-
focused healthcare groups. Our success is built on innovation, curiosity and diversity.
Roche is an equal opportunity employer.
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