Overall description of Position
The INVOICE TO PAY Specialist I, will work for Emerson GFS Shared Services, on invoice data entry in designated ERP.
This position mainly interacts with internal users and EMR Shared Services Team members. Individual capacity to manage high volume of transaction and process quality in this role is a key process indicator to meet operational excellence and performance at level.
Additional scope for the role will include invoice troubleshooting process within the end-to-end invoice to pay cycle. This person needs to have a high understanding of the ACCOUNTS PAYABLE accounting process so that he / she can conciliate vendor accounts and process the necessary adjustments to close unbalances by month end close.
Major Duties / Responsibilities
Such services may include but are not limited to :
Input vendor invoices into the accounting system.
Ensure non-purchase order invoices have proper approvals by checking against a published delegation of authority document.
Respond promptly and tactfully to employee and other external vendor inquiries.
Use lean principles and collaborate proactively with vendors and peers to reduce cycle time and costs.
Reconcile GRIR unvoucher report to invoices vouched in system and request copies of any missing invoice. Keep GRIR aging under 180 days.
Review Invoice hold reports, non-invoiced receipt reports and unapproved invoices.
Follow up with vendors, approvers and purchasing to remove exceptions from payables.
Interact with auditors, accountants and management as needed to provide information about the department and specific issues.
Plans on own work scope to keep operational excellence at target. Accuracy in all inputs.
Coordinates emergency payments with sense of urgency.
Vendor clean ups and balance reclassifications.
Manages balance between high volume items and critical priorities according to financial impacts.
Proactive on issue resolution by generating tickets and trigger escalations on time.
Document and update standard operating procedures and own process workflows.
Additional duties as required.
Action Oriented : readily takes action on challenges, without unnecessary planning; Identifies and seizes new opportunities, displays a can-do attitude in good and bad times;
steps up to handle tough issues
Collaborates : works cooperatively with others across the organization to achieve shared objectives; represents own interests while being fair to others and their areas;
partners with others to get work done; credits others for their contributions and accomplishments; gain trust and support of others.
Customer focus : gains insight into customer needs; identifies opportunities that benefit the customer; builds and delivers solutions that meet customer expectations;
establishes and maintains effective customer relationships.
Communicates Effectively : attentively listen to others; provides timely and helpful information; encourages open expression of diverse ideas and opinions.
Undergraduate or technician Finance, Accounting or Business Administration.
Accounting experience is a plus.
Manage Microsoft tools, advance in Excel.
ORACLE, SAP, or other enterprise system experience may be necessary.
Proactiveness and good communication both verbal and written.
1 year of experience.