Travel & Expenses Sr Analyst
Thermo Fisher Scientific
Costa Rica
hace 11 días

Job Description

When you join us at Thermo Fisher Scientific, you’ll be part of a smart, driven team that shares your passion for exploration and discovery.

With revenues of $22 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Position Summary :

The Travel & Expense Senior Analyst is responsible for Concur Expense Management System, Fleet Leased Vehicles Administration and Corporate Card Administration related tasks, supporting the Travel & Expense Team and employees accross the organization.

Primary responsibilities include, but not limited to : internal control, employee support, Concur Intelligence reporting, P-

Card reconciliations and reports, Fleet Admin support ant any other in the scope and indicated by the supervisor.

Key Responsibilities :

  • Setting up new users and roles in the Concur System and new PA in the banking platform.
  • Quality assurance in the Audit process and back up in the Audit tasks performed by the T&E Analyst.
  • Monitor Service Now daily metrics for tickets assigned.
  • Monitor general process and behaviours in the P-Card and GAR processes.
  • Coordinate due process for Termination and Delinquency with the T&E analysts performing them.
  • Concur Intelligence reporting.
  • Support in the Accounting reconciliation tasks for the SAE and Pay Extract
  • Ensure that implemented internal controls are adhered to and provide proactive recommendations to changes in the internal control infrastructure where required
  • Monitor T&E policy compliance, communicate non-compliance issues to management, and address issues through training and process management.
  • Ensure VAT receipt collection and submission to processing team.
  • Assist with reconciliation of system data Workday, Concur, and ERPs.
  • Contributing in new cardholder On Line applications; issuing and cancelling cards; and resolving issues related to spend limits, declines, MCC restrictions, and fraud activity, and other card provider activities in accordance with company requirements.
  • Maintain employee master data on Concur to ensure all users have access to the system and costs are recorded accurately throughout Concur and ERP’s.
  • Be a strong advocate and subject matter expert in relation to expense submission process and general use of Concur.
  • Support employees in the Fleet Leased Vehicles Program
  • Assist in driving KPI improvements through training and business support activities.
  • Minimum Requirements / Qualifications :

  • Experienced with Customer Service, Concur, bank platform, phone support line and ticketing tool
  • Advance Written and Oral English Language Skills.
  • Experience in a corporate setting a plus.
  • Ability to meet deadlines.
  • Must be detail oriented as well as exhibit strong organizational skills.
  • Experienced in coordinate priorities to achieve goals and SLA compliance.
  • Strong interpersonal, written and verbal communication skills.
  • Professional and customer focused with attention to detail.
  • Multitasking
  • Able to handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
  • Follow communication procedures, guidelines and policies.
  • Ability to work cross-functionally with individuals and teams from different areas and countries.
  • Non-Negotiable Hiring Criteria :

  • Associates degree in Business administration, Accounting or related finance field is mandatory.
  • Advanced written and oral English Language Skills.
  • 1+ year specific travel and expenses experience.
  • Intermediate Microsoft Office Basics.
  • Professional and customer focused with attention to detail.
  • Need to be able to process large volume of information efficiently.
  • Demonstrate Thermo Fisher Scientific values Integrity, Intensity, Innovation and Involvement.
  • This position has not been approved for Relocation Assistance.

    Residence Card free of condition will be required in case you are not a Costa Rica citizen

    At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission enabling our customers to make the world healthier, cleaner and safer.

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