Administrative Assistant
Citigroup Inc
Costa Rica,
hace 1 día

Description

To ensure the Site Head performs her work in an efficient way by planning and organizing daily work, and coordinating people and tasks

Key Responsibilities :

  • Assist the CSS Site Head with daily duties and tasks
  • Assist important visitors in the site and help organize any activities involved
  • Travel agency coordination. Guide them through the process when required
  • Represents the Site Head by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions;
  • answering questions and meeting requests directed to the Site Head

  • Arranges Site Head travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Maintains confidence and protects operations by keeping confidential information.
  • Proactively ensures an efficient management of the Site Head agenda by providing alternatives and solutions to meeting conflicts
  • Maintenance and update of missing entries and training requests for new hires in Activity and Project Tracking tool
  • Get involved with the Management Support Site Head Team tasks and join the meetings when possible.
  • Qualifications :

  • Excellent PC Skills (excel, word, Access-intermediate level), outlook, instant messaging
  • Fluent English / Spanish
  • Communication skills
  • A willingness to work overtime is important
  • Expected to be a team player with the ability to work independently, demonstrate initiative, and exercise good judgment.
  • Excellent leader skills and emotional intelligence development to overcome stressful situations.
  • Must have strong organizational and time management skills, attention to detail with the ability to multitask and perform under deadline pressures.
  • Demonstrate a professional attitude and the ability to interface with all levels of the organization
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality
  • Requires 5+ years of experience as an Administrative Assistant at an executive level or related experience
  • Business Administration or related areas.
  • Education Level

    Associate's Degree / College Diploma

    Travel

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