To ensure the Site Head performs her work in an efficient way by planning and organizing daily work, and coordinating people and tasks
Key Responsibilities :
Assist the CSS Site Head with daily duties and tasks
Assist important visitors in the site and help organize any activities involved
Travel agency coordination. Guide them through the process when required
Represents the Site Head by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions;
answering questions and meeting requests directed to the Site Head
Arranges Site Head travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Maintains confidence and protects operations by keeping confidential information.
Proactively ensures an efficient management of the Site Head agenda by providing alternatives and solutions to meeting conflicts
Maintenance and update of missing entries and training requests for new hires in Activity and Project Tracking tool
Get involved with the Management Support Site Head Team tasks and join the meetings when possible.
Excellent PC Skills (excel, word, Access-intermediate level), outlook, instant messaging
Fluent English / Spanish
A willingness to work overtime is important
Expected to be a team player with the ability to work independently, demonstrate initiative, and exercise good judgment.
Excellent leader skills and emotional intelligence development to overcome stressful situations.
Must have strong organizational and time management skills, attention to detail with the ability to multitask and perform under deadline pressures.
Demonstrate a professional attitude and the ability to interface with all levels of the organization
Ability to handle sensitive information with the highest degree of integrity and confidentiality
Requires 5+ years of experience as an Administrative Assistant at an executive level or related experience
Business Administration or related areas.
Associate's Degree / College Diploma