About the role
The administrative assistant will provide general support to the business by :
Key accountabilities and responsibilities
T&E Calendar management for GBS DirectorReserve and book travel arrangements Assist concur expense reports for each individual on the teamTracking down receipts for hotel stays, restaurants, airfareTrack and provide monthly updates to the individuals and brand leads on T&E consumption to include one force budgets POS Place orders for POS needs to support events from Madden and local warehousesPlace quarterly orders based on POS budget allotment and upcoming programming Monitor inventory of items to ensure that levels are appropriate to execute upcoming activationsEnsure the premium items sent to events are returned to be utilized for multiple activations Events & Meetings Book meeting rooms for meetings hosted by VP, CIO, and Directors Catering for the various meetings internally or externally held meetingsAssist with coordinating Summits and team meetingsCatering for the groupRoom blocksBrand dinners the require brand activation for the agenciesAssist with activation of brand eventsArrange and confirm product for events, distributor meetings, and sponsorship opportunities MDG Create vendor in MDG systemFill out vendor application formAcquire the necessary documentation from vendor : W9, bank letter, bank detailsFollow up on vendor creation with the MDG team in Costa RicaUpdate vendor details when necessary i.
e. new email, different bank account, name change, etc.
Measures of success
Critical experiences for success
To be successful in this role you will have / be :
Our ways of working
Our family legacy has positively influenced our ways of working and has shaped the values to which our employees aspire.
We’re caring, like a family, and not only internally, but also in the wider communities in which we operate. This is demonstrated by our commitment to both act responsibly and promote the choice to drink responsibly.
We trust one another, and through that trust are able to forge strong teams and networks that empower our matrix organization structure.
We’re passionate, reflecting our Latin heritage, and this means that we commit more than just time to our work : we commit energy, heart and soul.
We are dedicated to being a role model in our industry, and we approach everything we do with Integrity First. Together, our values help us create what we’re most proud of : our True Heart and Winning Spirit both in our home markets and across the world.