Pfizer's Global Financial Solutions (GFS) Shared Services is a well-established operation with beginnings in Memphis, Tenn.
in 1997. The organization expanded to Europe in 2003, Asia in 2007, Latin America in 2013, Eastern Europe in 2014 and AfME in 2016.
GFS Shared Services has a workforce of more than 1,000 Pfizer colleagues, in addition to a successful partnership with a Business Process Outsourcing (BPO) partner, Genpact, in one location globally.
This position is responsible for Invoice Scanning and process execution for Americas Region. It executes and keeps the organization, integrity, compliance, timeliness and accuracy of invoice and expense reports receipt, sort, scan, image, organize and maintain documents, following Pfizer’s documentation lifecycle procedures, and archive in accordance with the records retention policy in agreement of each country legal regulations;
as well as the Invoice Return to Vendor process.
Key Position Attributes :
Receives invoices via US mail, email, fax, inter-office mail and prepares invoices for scanning.
Recognizes and identifies the correct recipient or business unit responsible for coding and approving each invoice.
Identifies invoices requiring special handling and processes according to handling instruction.
Executes all functions associated with balancing and monitoring invoice sorting and scanning on a daily basis
Identifies discrepancies, apparent errors or deviations from policy; proactively communicates and initiates corrections as needed.
Understands and follows internal control structure for the matching process including the safeguarding of checks.
Demonstrates emotional intelligence in problem solving and dealing with competing priorities.
Understands and maintains confidentiality of all information relating to the business operation.
Attention to detail and accuracy is required
Ensures all expense reports receipts are scanned and properly archived on time
Performs Invoice Return to Vendor process
Ensures expense reports audit process is in compliance with the corporate policies
Adheres to Internal Audit guidelines and provides reporting as requested
Ensures quality in customer service levels are maintained both internally and externally
Ensures the proper custody / security of the physical documentation in partnership with Third-party Storage Company, guaranteeing a total confidentiality and a rigorous access to the information in custody
Program, Processes, Services :
SAP (Accounting and Financial System)
Read Soft (Imaging System)
Read Soft (Platforms (Reporting System)
All I2P groups within GFS
Genpact (outsource service provider)
All Business Unit finance colleagues
EDUCATION AND EXPERIENCE
Bachelor’s degree or in progress University studies or technical high school degree in Business, Accounting, or Finance
Intermediate in PC skills (MS Excel, Word, PowerPoint) required
Good written and verbal English communication skills desired
Solid interpersonal skills and ability to communicate with diverse groups and individuals
Preferred experience in a fast paced multinational company, in a Shared Services environment is a plus
Ability to operate independently and remain focused through change or uncertainty
SAP / E1 experience preferred.
TECHNICAL SKILLS REQUIREMENTS
Intermediate excel skills MS suites (Excel, Word, PowerPoint) required
SAP / JD Edwards experience preferred.
Intermediate English communication skills required
Basic accounting knowledge
PHYSICAL POSITION REQUIREMENTS
Note the physical conditions in which work will be performed, if applicable to the position. Examples : Lifting, sitting, standing, walking, ability to travel, drive, unusual attendance requirements, weekend work or travel requirements, etc.
Position may require travel.
Position may require working on weekends according to the business needs.
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.